Center Administrator

Job description / Role

Key Tasks:

Receive and attend to tenants, contractors, suppliers, customers and various departments’ queries on various operation works that might be required.

Provide secretarial assistance to the Management and operation team.

Maintain all relevant administration and operations records and files.

Coordinate with Finance on Tenants related payment / collection issues

Tenant sales collection and data entry in MRI. Ensure accurate data entry and reporting to Mall Manager and Finance.

Follow up with contractors on daily operations issues, complaints and tenants’ requests.

Greet visitors; attend telephone calls, deals with telephone calls, deals with telephone enquiries.

Prepare / type draft letters, circulars and reports on operation issues, as required by the Management.

Carries out other duties as and when required by the management.

Arrange meeting /appointment and prepare agenda and documentation for such meeting.

Ensure incoming faxes and mails controlled to the appropriate section.

Acceptances from Tenants Gift Vouchers and redemption. Ensure accurate redemption on daily basis and submission of redemption reports to Finance on weekly basis.

Coordinate with tenants and finance on GVT redemption payments.

Coordinate with the Asset Director Secretary in preforming the following.

Arrange for PR and LPO approval and where necessary by using JDE procurement module.

Travel arrangement & Hotel reservations

Mange and order office stationary as per requirement.

Requirements

1. Must possess a University Degree / Diploma and a minimum of 3 years experience
2. Good English / Arabic Communication Skill (spoken / written).
3. Able to work under pressure
4. Fully skilled in MS Office.

About the Company

Majid Al Futtaim Properties is one of MENAs leading diversified property companies with operations across shopping malls, hotels and mixed-use communities.

The Shopping Malls Business Unit, an industry leader, owns, manages and develops mall destinations that provide memorable shopping, entertainment and social experiences for its customers. Majid Al Futtaim Properties has pioneered the regional face of retail, leisure and entertainment, since the launch of its first mall, Deira City Centre in 1995. The companys mall portfolio includes 17 shopping centres across UAE, Bahrain, Oman, Egypt and Lebanon with a combined gross leasable area (GLA) of over 1 million sqm, more than 2,800 tenants and an increasing footfall of over 160 million visitors in 2013.

The Hotel Business Unit develops and manages hotels and branded serviced apartments that are synergistic with the companys malls. Majid Al Futtaim owns nine hotels in the UAE and two in Bahrain. Their strategic proximity to the malls contributes to welcoming over 1.2 million guests annually.

The Communities Business Unit develops quality mixed-use projects anchored by residential housing. Majid Al Futtaim currently has three communities under development. The Wave, a joint venture with the government of Oman to develop Muscats largest ocean-front integrated community; Al Zahia, a joint venture with the Government of Sharjah, to build the Emirates first gated residential community with a regional mall in a prime growth corridor; The 250,000 sqm Waterfront City development in Beirut, Lebanon, a joint venture with Socit Joseph Khoury & Fils Holding SAL to build Beiruts premier mixed used community with one of the largest marinas in the Mediterranean.

Majid Al Futtaim Properties is recognised as a sustainability leader in the MENA region. According to the 2013 Global Real Estate Sustainability Benchmark (GRESB) survey, the company ranks No. 1 in MENA, second in the Asia-Pacific region and in the top 133 property businesses worldwide. In 2013, Majid Al Futtaim launched its new five-year sustainability strategy with the vision to enhance peoples lives through sustainable real estate. This commitment is reflected in Majid Al Futtaim Properties pioneering standards, prosperous communities and high performance assets.