Contract Administrator (Civil Works) - Yamama Project Directorate

Job description / Role

MAIN DUTIES, SPECIAL KNOWLEDGE, EXPERTISE, SKILLS:
- Perform contractor screening and capability assessments and preparation of list of potential Bidders
- Liaise with C&P Dept on the preparation of all tender documentation, including instructions to bidders, minimum criteria for bidding and technical and commercial proposal requirements, draft contract and proper inclusion of all technical / commercial requirements, on time to ensure compliance and alignment with Yamama Project Strategy and Schedule
- Coordinate and manage User Dept requirements with C&P Dept for assigned contract and ensure efficient and proper implementation; ensure timely interaction with C&P Dept throughout each step of tendering to facilitate timely award and contract approval
- Prepare and issue progress reports regularly
- Coordinate and manage the timely conforming and execution of contracts as agreed during tendering.
- Manage all aspects of post-award contract management, and provide guidance/support to Project Management Team, including:
* Oversight of execution activities and timely close-out of contracts
* Monitoring contract compliance by contractors and raising of non-compliance issues to Project Management Team
- Report progress of contracts and ensure compliance with schedule.
- Manage and coordinate timely escalation of issues, resolution of claims, and report status regularly.
- Ensure proper tracking and recording of correspondence and other contractual documentation with contractors. Coordinate and participate in preparation of contractual correspondence in liaison with Project Management Team and functional departments, as required.
- Support and provide guidance to Project Management Team(s) on contractual matters and coordinate resolutions with project management; seek guidance from Contracts Lead, as necessary
- Coordinate and manage the preparation, issuance and close-out of Instructions and Change Management proposals and ensure timely close-out of all issues
- Coordinate and manage the preparation and issuance of Variations and attend Tender Board meetings as required
- Coordinate all contract changes with C&P and seek functional guidance for appropriate incorporation of changes.

Requirements

EDUCATION:
- BSc
- Quantity Surveying education preferred
- Engineering, Construction Management

LANGUAGES:
- Advanced level of English (written / spoken)

PROFESSIONAL EXPERIENCE:
- Knowledge of Construction / Contracts Law and training in claims avoidance / settlement preferred
- Suitable QS experience and training is desirable.

ADDITIONAL:
- Project management skills training desirable
- Significant knowledge of Construction / Contracts Law and training in claims avoidance / settlement preferred
- Microsoft Office;
- User of specialized software for well completion charts and diagrams, DIMS/Openwells software
- Regular business trips to Iraq

About the Company

LUKOIL is one of the world’s leading vertically integrated oil & gas companies. Main activities of the Company are exploration and production of oil & gas, production of petroleum products and petrochemicals, and marketing of these outputs. Most of the Company's exploration and production activity is located in Russia, and its main resource base is in Western Siberia.

LUKOIL owns modern refineries, gas processing and petrochemical plants located in Russia, Eastern and Western Europe, near-abroad countries. Most of the Company's production is sold on the international market. LUKOIL petroleum products are sold in Russia, Eastern and Western Europe, near-abroad countries and the USA.