Contract Representative – Talent Pool – Select Auto

Job description / Role

Offering customers convenience, choice and the highest standards of after-sales service, Al-Futtaim Automotive occupies the pre-eminent position as the largest distributor of automotive products in the UAE and is a leader in the rapid development of the automobile business in the UAE. Contributing to our brands worldwide growth, Al-Futtaim Automotive is regarded as a pioneer in the GCC's automotive industry. Our Automotive business encompasses sales of passenger and commercial vehicles, construction equipment, used car sales, rental and leasing, backed by trusted service and spare parts facilities and is synonymous with some of the world's most popular and desirable automotive brands for light vehicles, heavy auto and plant equipment and auto accessories. These brands include; Toyota, Lexus, Hino, Honda, Chrysler, Jeep, Dodge and Volvo Cars, Volvo Trucks, Buses & Construction Equipment, Merlo Telescopic Handlers, Linde MHE, Ingersoll-Rand Portable Compressors, Yanmar & Himoinsa Generators, Perkins and Toyo & BF Goodrich Tyres

Select Auto is an Al-Futtaim Automotive Company, providing premium solutions including sales, leasing & maintenance of heavy equipment, vehicles and power generation, to a variety of clients in austere locations. As the single point of contact for customers in these regions, Select will operate also act as an internal customer for the other automotive group companies.

We are currently looking for a Contract Representative (CR) who will be the prime contact and point of liaison with the client for day to day operations, capable of and authorised to make decisions as required. The role will manage all requests, queries and tasks from the Client and will filter and pass all equipment lease requirements to the Fleet Manager of the Southern Iraq Maintenance Facility to action. The CR will need to have an overview of the daily operation to task the Site Safety Manager and Site Supervisors, in consultation with the Fleet Manager. The CR will work closely with the Finance Administrator to ensure billing is captured correctly.

The key responsibilities of this role will include:

* Overall responsibility for delivering daily operational requirements on the Client project
* Developing a good working relationship with the Client
* Developing a good working relationship with the Southern Iraq Maintenance Facility
* Documenting and tracking Client's  lease requests on a daily basis
* Documenting and tracking Client's Invoice requirements through the Finance Administrator
* Daily tasking and welfare of the HSE Manager, Site Supervisors and Finance Administrator
* Management of on and off site incidents affecting the contract
* Review and update all local, national and regulatory laws and procedures to reflect same in the AFIS documentation and management systems. 
* Responsible for maintenance of all records and files (contractual and obligatory) on project
* Assist with local recruiting and HR policy on site
* Liaison with local lease equipment subcontractors

Requirements

To apply for this role you should have the following skills, experiences, knowledge and qualifications:

* Must be a competent bi-lingual (Arabic and English) site representative, a capable communicator and decision maker with contract management experience
* Must have tertiary qualification
* Must have 5 - 10 years 'experience in Oil & Gas Industry and 7-10 years supervisory/management experience
* Must have managerial experience
* Must have excellent leadership and planning skills
* Must have the ability to interact at client and senior management level
* Must have a very good verbal and written English skills
* Must be driven to achieve excellence in the face of demanding circumstances

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.