Contracts and Procurement Manager – UAE Nationals

Job description / Role

Allen & York are currently recruiting a Contracts and Procurement Manager for a key Abu Dhabi government client.

Reporting to: Support Services Sector Manager

Basic Purpose of the Role:

- Responsible for planning for and purchasing materials, parts, supplies and equipments in a timely and cost effective way while maintaining appropriate quality standards and specifications.
- Ensure proper liaising with divisions to develop contracts which reflect necessary requirements, oversee evaluation of suppliers and bidders' proposals, negotiation of contracts and oversee all activities related to procurement.

Key Responsibilities:

Strategic Responsibilities:
- Contribute towards strategy formulation, annual business plans, budgets, policies and procedures regarding contract management and administration and procurement.

- Ensure the division's strategy reflects high level goals related to Contracts and Procurement departments objectives that contribute to the business and strategic objectives of the organization while considering related costs and risks.

Operational Responsibilities:
- Ensure proper quality of purchased products for all divisions at the best possible price for saving the administrative costs of the organization.
- Resolving all issues relating to procurement for raw materials and its pricing through alternate sourcing of materials, substitute materials.
- Design and Oversee implementation of supplier and outsource guidelines, obligations and service level agreements for the organization.
- Ensure adherence to procurement policies and procedures, in conjunction with division specific requirements.
- Liaise with other divisions to gather necessary procurement requirements and oversee drafting of RFP's and RFQ's and ensure their adherence to procurement policies and procedures.
- Reviews bids from other firms for conformity to contract requirements and determines acceptable bids.
- Provide the Finance & Admin Division with preparation/review of annual and quarterly income/expense projection forecasts.
- Analyze trends and market conditions for the present and future pricing, availability, lead time, and capacity of goods and services.
- Interview, identify and qualify potential vendors and suppliers in order to secure more cost effective sources of products and services.
- Oversee negotiation of pricing terms and conditions of sale and warranties of goods and products with key suppliers and vendors.
- Manage vendor relationships and assist in building effective partnerships.
- Ensure proper maintenance of documentation for the entire inventory of goods stored with the center.
- Approve purchase requisitions and purchase orders to ensure accordance with organizations policy and negotiated terms and contracts
- Ensure up to date awareness of any new services offered by the center.
- Carry out detailed market research and survey to find what quality products are available and what prices are appropriate to be paid for the procurement.
- Identify reputed suppliers and principles and procuring quality products at lower costs.
- Provide coaching/ mentoring to subordinates in the Division in the optimization of their personal and professional potential, so that the Division's objectives are met and/or exceeded.
- Ensure the development, training and appraisal of assigned staff to raise competency, effectiveness and performance levels.
- Develop a positive work environment and encourage teamwork.
- Follow Human Resources policies and procedures for all people management aspects such as leave processing (e.g. removal of accesses), recruitment, termination, disciplinary procedures, training, performance appraisals, and other similar related responsibilities for the finance and administration department
- Keep abreast of professional developments, new techniques and current issues, through continued education and professional growth.
- Coordinate communication channels between IT and other Divisions, and improves its effectiveness.
- Perform any other related activity as reasonably directed by the Senior Management.

Requirements

Qualifications:
- University Degree in Business Administration, Marketing, Sales, or Purchasing.
- Any specialized certification in Supply Chain Management is preferred.
- 6-8 years of related experience in product management and/or purchasing, preferably in a similar industry. Bilingual with proficiency in English and Arabic.

Due to a focus on Emiratisation this position is only currently open for UAE Nationals.

About the Company

Allen & York is a market leading specialist Recruitment Company serving the Environment, Planning & Built Environment, Energy and Health & Safety sectors. We enjoy a distinguished reputation for quality and professionalism.

Our proven ability to add value to all levels of recruitment stems from a development of close working relationships, strategic understanding, personalised problem solving and specialist experience within the Natural and Built Environment market sectors.

Based in the United Kingdom and established in 1993, Allen & York provide high quality personnel to national and international organisations at all levels within the sectors of Environment, Planning & Built Environment, Health & Safety, Environmental Engineering, Geotechnical Engineering, Geo-environmental Engineering, Environmental Science, Environmental Health & Safety, Environmental Management, Water Management and Waste Management.