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Job description / Role
Establish project-specific procurement and contracting guidelines and participates in negotiations with clients, vendors and sub-contractors to protect the company's interests at project site. Lead and manage timely and effective contract administration and procurement activities at assigned project site, guiding the Procurement and Contracts Engineer and ensuring compliance to contracting policies and procedures and ensuring effective monitoring of all contractual terms and conditions related to at all stages of project.
Contracting guidelines
• Establish standard contracting guidelines for the organization to engage in alliances with service providers, vendors and subcontractors with due regard to legal frameworks in the context of operations involved.
• Advise on most suitable and alternative procurement route and contract type
Contracts and Documentation
• Establish best practices in the preparation of contract documents and tenders.
• Seek guidance from the Director Contracts Manager Procurement and Contracts to ensure data adequacy
Contract Negotiations
• Lead qualification process for appointment of contractors and vendors.
• Chair vendor meetings and negotiate contracts with subcontractors and service providers.
• Specify contractual terms, timelines and service level agreements.
Contracts Advisor
• Interpret all contractual (tenders and subcontracts) agreements in the context of project management timelines, cost and other parameters and advises the Project Management Team on contractual rights and obligations.
Tendering Process
• Oversee the activities of preparation of bids, process specifications, tests, progress reports and other documents through the tendering process.
• Ensure risk assessment, data relevance and adequacy to complete the tendering processes.
• Contract Award - Prepare and review contract documents for signing and ensure contractor compliance with LOI/LOA requirement s and the terms and conditions of Contract including Insurances, performance bond guarantees and related mandatory requirements.
Subcontracting
• Manage subcontract administration and negotiations.
• Monitor subcontractor performance for conformance to the order requirements and maintain continual reviews to ensure that all terms and conditions are met and that the subcontract is in accordance with legal requirements.
Contract Renewal and Termination
• Analyze and plan the termination and extension of contractual agreements and provide continued support to business units.
Legal Interpretations, Transcription and Translation
• Work with the Legal team, Manager Procurement and Contracts, and the Project Team for the preparation of documents and legal transcription of contracts.
• Liaise with third party Language specialists to engage in translation of documents.
• Advise of legal status and implementations to minimize client risk exposure
Record Maintenance and Archiving
• Share responsibility in the maintenance of record archives for future reference and for technical compliance aspects with particular reference to possible future claims.
• Ensure confidentiality, protecting the rights and obligations of the company, in compliance with information and document security policies.
Provide leadership, ongoing guidance and support and motivate the Contracts team
• Drive goal setting and performance appraisals for all direct reports.
• Communicate information, policies and decisions to the team in a timely manner.
• Review team performance and oversee linkages with compensation, promotion, career and succession planning.
• Ensure effective implementation of all applicable organizational policies & procedures in department.
• Ensure safety and well being of all staff working as part of the project team.
Create industry networks and benchmarking opportunities
• Establish and develop professional relationships with peer professionals in the industry.
• Remain updated on global best practices on contracts and procurement.
• Adapt and adopt leading operations management concepts and best practices into the company.
Ensure regulatory compliance
• Ensure compliance of all contracts and procurement activities with various government and regulatory requirements.
Requirements
Qualifications & Experience
• Bachelor's Degree / University Degree
Experience
• 15 years’ experience
• Contracts law
• Construction sector laws in GCC and globally
• Tendering, bidding and contracting (and contract administration)
• Expert knowledge of the regulatory environment for the Project Management industry
• Advanced knowledge of Client & Vendor Relations concepts
• Understanding of the Project Management industry
• FIDIC, JCT, NEC etc
• Construction contracts (FFP, FP-EPA, CPIF, CPFF etc)
• EDT and cost claims review and analysis".
• Arbitration and ADR experience
About the Company
Duneden has positioned itself in the market as one of the regions leading professional recruiters. Offering complete recruitment solutions, from one placement to entire project staffing, Duneden provides a service that is both personal and proven.
Duneden is a company based on relationships. Our honest, reliable and no-nonsense approach has seen us develop strong and long lasting relationships with our candidates and clients alike and the volume of repeat business and referrals we enjoy pays testament to this.
Being located in the Middle East our international reach stretches as far as Europe and the UK to the Far East and Malaysia. It is true to say however that our location and focus centres on the GCC countries and Middle-East where our local knowledge, experience and reputation are truly market leading.