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Job description / Role
AED 12-14,500 - DOE
We are urgently seeking a professional Corporate Receptionist on behalf of my client, a well-known global organisation. Your role will be to take responsibility to ensure that all relevant reception and administrative support for facilities and the smooth running of the office are fulfilled in a professional and efficient manner.
Role responsibilities:
- Consistently offers professional, engaging and friendly service
- Assist the day-to-day operations in the office as required
- Provide administrative support to the Office Manager and team
- To ensure a high level of hospitality and professionalism to all visitors
- Answer telephone calls and handle callers inquiries whenever possible
- Redirect calls as appropriate and take adequate messages when required
- Responsible for managing meeting space and conference call schedules
- Sort and distribute mails accordingly
- Manage the Cash Float with regards to the office monthly expenses
- Manage the office facilities; cleaners, maintenance etc.
- Assist the organising of parking spots within the building and parking cards for external parking
- Maintain an adequate inventory of office supplies and order as required
- Maintain and update the Telephone directory
- Responsible for sending, receiving and tracking daily shipment/s of documents through courier
- Coordinate with travel agent on visa requirements for business travels
- Assist with filing documents as required
- Coordinates with Landlord in relation to maintenance requests, engineering or AC related issues and parking
Requirements
- Previous experience in a Receptionist or Administrative role
- Experience working for a multinational organisation
- Excellent written and verbal communication skills in English, preferably a native English speaker
- Highly organised, able to prioritise and meet deadlines in a fast-paced environment
- Professional telephone manner and demeanor
- Excellent interpersonal skills with a warm and engaging personality
- Computer literacy a must, with a strong knowledge of Word, Excel, Word, Outlook and PowerPoint
- Team player with strong initiative and self-direction
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.