Department Secretary & Document Controller

Clarendon Parker Bahrain

Manama, Bahrain

Ref: HP704-290

Job description / Role

Employment: Full Time

Job Purpose and Importance
To carry out the routine tasks of a secretary and document controller including all the below tasks and assisting the department head in organizing and facilitating meetings, communications, mail, etc.

Job Responsibilities and Key Tasks
• Ensuring quick delivery of outgoing mail.
• Maintain daily register for incoming and outgoing mails.
• Filing daily correspondence based on company's filing system.
• Facilitate flow of documents and up keeping of important information.
• Uploading / downloading, copying and printing of incoming and outgoing project documents and drawings.
• Archiving and filing project Documents according to company standards
• Ensuring the latest revision and approval status of drawings is kept updated continuously.
• Maintaining safe storage and file backup routines for disaster readiness and recovery.
• Compose and type correspondence letters for senders and receivers of project documents
• Helping the development department with daily tasks and routines.
• Preparation of reports and handling all correspondence independently.
• Attending meetings and generating minutes of meetings.
• Attending phone calls and arranging appointments of the department head.
• Coordinating with consultants and arranging meetings.
• Organizing and updating calendar appointments of department head.
• Preparing all travel requirements of the department head.
• Controlling all documents based on company's reference system.

Requirements

Job Complexity and Professional Setting
• Have the ability to prioritize workload.
• Able to work under pressure and be a self motivated team player.
• Attention to detail and able to multi-task with limited supervision.
• Strong organization Skills.
• Maintaining high confidentiality for all transactions including handling over documents.
• Being diligent and cordial to support the colleagues.
• Being attentive to visitors and answer their queries in professional way.
• Putting maximum effort to minimize pending works.
Academic and Professional Qualifications
• Relevant university/ higher education Bachelor degree in office management/ secretarial skills.
• Very good English communication skills: writing & speaking.
• 4-8 years in document controlling of real estate documents with high standards of organizational skills.
• Computer skills , Word, Excel, PowerPoint is a good to have

About the Company

Established in 1996, Clarendon Parker Bahrain is an International Recruitment Specialist Consultancy based in Bahrains Seef Business District. We specialise in mid to senior level professional, managerial, technical recruitment and staffing solutions in Bahrain and beyond. Our multinational team of consultants are experienced professionals within the fields they represent. Each consultant brings strong industry links and knowledge to better understand your business requirements. We know the market and we know our candidates!

Our team of dedicated consultants specialise in the following industries:

Accounting, Finance & Banking Logistics & Customer Service Secretarial & Administration Human Resources & Recruitment Engineering & Construction IT/Telecom Marketing & PR Oil and Gas

The current range of services includes permanent and temporary recruitment, recruitment advertising campaigns, employee satisfaction surveys, state-of-the-art web-based recruitment technology and HR consulting services relating to recruitment processes and activities.

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IT Project Manager salaries in UAE

Average monthly compensation
AED 22,000

Breakdown available for industries, cities and years of experience