Document Control Manager

Job description / Role

Al Barari Group is looking for a Document Control Manager to work within a group of companies in different industries such as, Real Estate Development, Construction, Hospitality, Landscaping and Travel and Tourism.

The Document Control Manager supervises a team of document control technicians who will be involved in the daily tasks of the document control in their respective business units; and partners with the corporate office admin employees. The Document Control Manager is responsible for: establishing a procedural framework for collecting the controlled documents, including developing and/or enhancing document controls procedures and tools; managing and enforcing the collection, distribution and filing of controlled documents, including being watchful of documents moving in and through the organization to validate correct processing and recording, reviewing the company calendars and internal meeting calendars to capture presentation material, and conducting periodic spot audits or over-the-shoulder-reviews of a functional groups document control; and for providing document control training to seek collaboration and cooperation of the functional groups.

The Document Control Manager duties include, but are not limited to, the following.
- Establishing a procedural framework for identifying, collecting, distributing and filing the controlled documents for the Program. This involves writing and maintaining document control procedures and participating in the development and roll-out of document control tools, such as scanning hardware, computer software, etc.
- Ensure the information and management control system is implemented in compliance with the company standard; and is updated to reflect revisions to those standards. Maintain awareness of new Program initiatives that may impact the control or distribution of information.
- Ensure the Document control Team members are provided with adequate training and support to enable them to successfully use the procedures and systems in use by the Program. Proactively conduct spot audits and over-the-shoulder-reviews of Document control team Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
- Managing a group of Document Control Technicians in different business units.
- Manage and control all centralized and corporate level documentation.
- Oversees and supports the development of all functions document controls such as HR, Finance procurements, Marketing and sales.
- Provide Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the Prolog electronic Document Control files.
- Assists with policy discussions, including e-mail recording and retention, video recording and retention, etc.
- Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment. In general, identify trends and recommend best practices.

Requirements

- A four-year degree is preferred, however a two-year technical degree will be considered along with minimum of 5 year experience in similar role.
- Three years of document control experience in Construction or Development company.
- Experience with Microsoft Office Suite of software is required.
- Experience with Adobe Acrobat is required.
- Experience with large-scale Document Control Software is required.
- Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
- Previous experience managing a Document Control in large development or construction company.
- Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
- Prior demonstrated experience managing a group of five or more Document Control Technicians.
- Proven accuracy, reliability and completeness in job accomplishment.
- Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
- Effective oral and written communication skills.
- Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.
- Must instill a can-do spirit within the Document Control Technician staff: inspiring them to produce consistently accurate results at a fast pace.
- Must be able to occasionally wrap, lift and move boxes/packages.

About the Company

Al Barari is a secluded paradise that will offer a unique Dubai living experience.

Lush landscaped gardens are the distinguishing characteristic of the development with 300 villas and a selection of apartments being built. Space, tranquility and exclusivity are the hallmarks of Al Barari. These magnificent homes are enveloped in their own landscaped paradise with infinity pools, water features, outdoor massage area and roof garden terraces catering to the discerning taste of a distinguished few.

With a rich heritage in Dubai history, Al Barari is the flagship company of the Zaal family. Al Barari is the realization of a unified vision to create a unique, inspiring and sustainable residential and cultural community in the heart of Dubai.