Document Control Manager

Job description / Role

RIYADH METRO TRANSIT CONSULTANT
(For the Riyadh Metro Project)

ROLE SUMMARY:

Reporting into the Project Controls Manager and working alongside the Administration Manager, the Document Control Manager will be responsible for the development, implementation and maintenance of the document and drawing control systems.

KEY DUTIES:

Responsibilities will include but are not limited to the following:

Managing and providing guidance and training for a large team of Document Controllers

Taking responsibility for all aspects of corporate and project document control and records management including establishing and implementing policies and procedures, managing document control operations and, planning for enhancements

Establishing and maintaining an efficient & systematic electronic document management system including workflows

Liaising with Clients, Contractors & other stakeholders Document Controls team on day-to-day basis

Leading in coordination functions, issues of the electronic document management systems with the service provider

Developing written document control procedures to ensure system efficiency and updating the procedures as they evolve

Taking responsibility for the proper delivery and filing of all documents (electronic and hardcopy) intended for the project and ensuring all enclosures (manuals, CDs, etc) are attached

Liaising with different departments in arranging for training of personnel to ensure proper utilization of document control systems

Providing periodic reports (users reports, log reports, status reports, etc) to the Project Controls Manager

Taking the lead in corporate audits in relation to document controls

Requirements

ESSENTIAL:

Over 5 years experience with degree or professional qualification in a technical subject matter

Experience in managing and /or supervising a team of Document Controllers in engineering or construction organization

Strong experience of the Primavera Contract Manager (PCM), Encompass or Citrix Electronic Data Management Systems

Experience in electronic workflow tracking and archiving to ensure integrity and security of documents

Excellent oral and written English communication skills

DESIRABLE:

Experience in rail, metro or related project

Experience of the Aconex Electronic Data management System

About the Company

SYSTRA is a global leader in public transport infrastructure. Its 3 800 employees specialise in consulting and engineering.

SYSTRA benefits from over 50 years of experience from its parent companies, SNCF and RATP. It employs state of the art engineering techniques and develops innovative solutions that meet the explosive growth in demand for public transport in and around the worlds largest cities, which are home to over half the worlds population.

Active in 78 countries worldwide, SYSTRA is involved in project planning well before the start of the design stage and continues through to deployment. The Group generates 52% of its revenues outside France.