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Job description / Role
Must Be available immediately - Must have experience using Aconex - Ideally with experience in an architecture practice
10,000 AED per month
To plan, direct, coordinate and manage all the project documentation in hard and soft format and ensure that the project requirements are met through an efficient distribution, storage and retrieval of project information.
- Responsible for establishment , distribution and management of all office procedures and execution thereof
* Incoming mail copying, distributing and filling
* Outgoing mail - copying, distributing and filling
- Issue and track document
- Letter and fax format and protocol
- Document referencing and storage protocol
- PC file storage and backups
- Filling
- Stationery requests and ordering (site document controllers)
- Drawing issue procedure
- FTP site use
- Document tracking logs & registers
- Daily file management
- Production of a project manual which will incorporate all procedures ie QA office/ Project Manual
- Project Specific Requirements
- Downloading drawings issued from FTP site
- Print transmittals for Project Architect to review
- Determine issue purpose and distribution
- Arrange for printing of hard copies of drawings
- Conduct quality control - drawings vs transmittals and check against all registers
- Where necessary notify issuing party of outstanding/ unresolved matters
- Compile letter of issue
- Obtain authorisation from Project Architect
- Update all related registers, logs, statements and reports after issue
- Drawing registers received from design offices compared with own project document control drawing register
- Compilation and update of Project Quality Assurance Manual
- Project document control registers are updated
- Coordinating change management administration
- Although you have been employed to perform duties as is required of your position, you may required to perform other duties that may reasonably
Requirements
- High School Certificate
- Good command of spoken and written English
- Minimum of 4 years experience as an Document controller in a multinational company
- Ideally have experience of working in a similar environment within the Middle East.
TECHNICAL KNOWLEDGE
- Intermediate level of all Microsoft office programs (Word, Excel, PowerPoint, Outlook)
- Knowledge of FTP Operation
- Knowledge of Expedition software
- Knowledge of DRPro
About the Company
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.
You can rely on us to deliver today and help you plan for tomorrow.