Document Management Administrator

Job description / Role

Responsible for processing and administering of HR personnel and services including leaves, personnel affairs, and HR transactions in alignment with HR strategy and objectives. The Document Management Administrator is also responsible to maintain filing documents of the HR department.
Update the system as necessary and notify employees when processing employee information changes.
Assist in processing employee attendance including annual leave and sick leave to ensure timely processing and compliance with related policies.
Assist in processing employee information, such as exemptions, transfers, and resignations, to maintain and update employee records.
Assist in processing all medical activities, to ensure the proper maintenance of all insurance records, medical bills and treatment records.
Assist in processing loans and advances including school fees and marriage by reviewing request and sending notification to payroll for deduction on approval.
Assist in processing request for school fees and visa charges reimbursements after obtaining proper approval.
Assist in processing requests for allowances including mobile and additional transport after obtaining proper approval.
Receive and maintain HR filing papers as per pertaining policies.
Classify files according to guidelines such as by serial order, alphabetical order, or frequency of use.
Retrieve files or papers based on requests issued by concerned department or Audit.
Keep record of documents filed or removed.
Ensure retrieved files and papers are returned to their place.
Ensure the maintenance of files in a safe place.
Practice duties and roles in line with the authorities as illustrated in the authority matrix
This covers the key responsibilities to be performed, but is not all inclusive. It doesnt preclude other responsibilities from being assigned and undertaken.

Requirements

College Diploma in Business Administration with a specialization in Human Resources Management

Two years of relevant work experience in HR Services

KPAs -
Accurate employee records
Accurate timekeeping records
Accurate insurance records
Number of employee complaints resolved

Skills
Attention to Detail
Computer literacy: MS windows applications (word processing, excel, spreadsheets)
Fluent in English, Arabic is preferred

About the Company

The multi-dimensional progression of the State of Qatar at both regional and global spheres has fostered phenomenal development of national infrastructure and diversification of business segments resulting into opportunities of human capital development, community service, and professional excellence; thus creating indigenous brands reflecting national heritage and cultural values as Qatari National Organizations. Responding to this mandate, Hemaya Security Services was established in 2005 to cater for the country's safety and security needs, integrating national human resources with global expertise. Over the years, we have progressed in the array of our services and standards resulting in organic growth and creating further opportunities of employment for wider communities, yet preserving the core concept of protecting National Assets by National Saviors, resulting in the pride of being Partners in National Protection.

As a company that is rooted to Qatari customs and ethos, we maintain our exclusivity to employ Qatari nationals at Leadership, Operational Management and as Front Line cadres; duly supported by excellent human and material resources. This unique business model at one end enhances our understanding of our clients' needs and at the other, compliments our approach to innovate bespoke solutions for each client in line with the environment, size and pace of their business.

Hemaya Security Services is making gradual progress into the Private sector in pursuit of its growth strategy while maintaining confidence of the Public sector organizations in the country. At the core of our firm, there are multiple service teams, and each of them specializes in a dedicated area of expertise. Manned Guarding is the current flagship and Technical Solutions will shape the future through our Consultancy Services whilst Cash Solutions manage the lifeline of any business using state-of-the-art resources and meticulous planning.

Vision To be the leading company in providing security services at the regional level, and participate in setting the security industry standards in Qatar.

Mission Providing comprehensive security services, while maintaining high level of competence and professionalism, in order to achieve security and stability in the state of Qatar.

Values - Exceed client's expectations - Work with team spirit - Professionalism and excellence in performance - Honesty and confidentiality - Transparency and credibility