EA / Office Coordinator

Job description / Role

Our client is the producer and distributor of a unique product line and it is a market leader in its industry.

The regional head office is based in Dubai and it has a global market presence in over 166 countries. The organisation continues to grow and is at the leading edge of its industry.

This a role requiring support to the General Manager in all administration matters involving a range of multi tasking responsibilities, coordination and business development support. Key responsibilities include travel coordination including flights, hotel bookings and travel itineraries, coordinating visas and setting up meetings in the country of destination. There will be the organisation of conferences, workshops, meetings, events and sport activities so someone who has previous events management experience would enjoy this role. There is also administration support to the HR function involving on boarding, induction and exit formalities are administered for the region as well as maintenance of all personal information and employee records. The role acts as main point of contact for the insurance for the region and also facilitates HR policies such as travel, expenses, payments, cars etc.

Requirements

The company needs someone who is mature in their approach to dealing with senior individuals, has a sense of humour, is down to earth, is excellent at organising and following up, can become the real right hand woman to the GM, thinking ahead for him and following up with his subordinates.

Dubai experience is preferred, so you may come with a little black book of contacts and will understand the market here. A degree in Business Administration would be an advantage as would at least five years of Executive Secretarial experience within an FMCG environment.

Candidates must be results driven, proactive and with excellent multi-tasking ability, prioritisation and organisational skills. A cheerful, can do attitude with a strong sense of accountability is paramount.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.