EA

Job description / Role

My client is currently searching for an EA to support 2 senior individuals.

Responsibilities to include:
- Produces standard documentation including BD presentations, proposals, search strategy, position specifications, research reports and shortlists candidate reports.
- Proof reading documents and formatting
- Types and sends all correspondence, including acknowledgements, confirmation, rejection and congratulations letters
- Manages the data entry process using encore system by daily input of information and regular update of client, candidate and sources records
- Collates and updates desk research documents; previous assignment records, directories, annual reports, press collections etc.
- Establishes and maintains an industry sector library; company brochures, annual reports etc.
- Checks general office e-mail on a regular basis and follows up accordingly
- Arranges business development meetings interviews, maintains appointments and meeting room reservations
- Handles all travel arrangements for allocated Partner, candidates and third parties required
- Answers the telephone and takes accurate messages
- Assists on search assignments by gathering industry and/or target companies information
- Managing the administrative part of opening and closing projects in encore
- Issuance of invoicing and following up on debtors payments
- Managing Shortlisted Candidates Education Verification process
- Organize 40 days Audit Calls for allocated partner
- Handles the client and candidate satisfaction program after completion of each search assignment by issuing the questionnaire to the client and all short listed candidates
- Ensures all filing systems are accurate and up to date

Requirements

- Degree educated, with 5 years experience in an administrative environment ideally recruitment or HR.
- Must possess a good understanding of office management tasks preferably in a multinational corporation. Understanding of the human capital market in general would be highly advantageous.
- Effective interpersonal and communicating skills spoken English must be exceptional clear and strong. Skillful in dealing with senior management (including Partner / Director level) and multicultural teams.
- Displays excellent organization skills combined with a hands-on approach and a can-do mentality. Sees the implications and consequences of actions in the long-term
- Uses a structured and systematic approach to organizing work activities. Ensures there is an appropriate administration methodology in place.
- Anticipates problems and thinks through complicated issues. Carefully defines solutions and adapts a proactive attitude towards suggesting innovative ideas
- Shows clear signs of a team player

About the Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.