Events Coordinator

Job description / Role

New York University Abu Dhabi seeks to appoint a Special Events Coordinator. The job-holder will assists in planning, implementing, and evaluating events in collaboration with the Associate Director, Special Events (ADSE), to ensure successful event delivery. The role will also assist to plan and implement special events that meet strategic goals of the University; conceptualize themes, present ideas, and research requests, assess feasibility, and make recommendations to ensure the implementation of successful, targeted events.

The job-holder will be expected to take the lead in working with procurement and legal teams on contracts and invoicing; create site scenarios and action plans, seating arrangements, floor plans, etc. for small and large events, and provide logistical support at events. The coordinator will also assist the Director, Community Relations, on NYUAD’s community engagement efforts.

•Provide logistical support at events, including event-sign in, and working on pre-event collateral, including name and table cards, brochures/programs, etc.
•Oversee contracts and coordinate all invoices (in collaboration with legal counsel and procurement offices)
•Creating site scenarios, action plans, floor and seating plans for smaller scale events and assist with both for larger events
•Independently manage smaller events, and assist with larger ones
•Work with ADSE and stakeholders to develop event collateral that adheres to NYUAD’s brand guidelines
•Serve as a resource to faculty, staff, and students so that they are able to produce their own events (in those cases where NYUAD’s Special Events staff are not directly coordinating logistics).
•Assist Director, Community Relations, with tasks related to NYUAD’s community engagement efforts (approximately 20% of time)

Requirements

QUALIFICATION REQUIREMENTS

•Bachelor degree required

EXPERIENCE REQUIREMENTS

•Minimum of two years event coordination (or equivalent) experience
•UAE experience a plus
•Experience in higher education institutions highly regarded.

REQUIRED SKILLS
•Exceptional time management and organizational skills with meeting set deadlines a must.
•Written and verbal Arab and English language skills
•Willingness to work evening and weekend events
•Proficient in Microsoft Office (Word, excel and PowerPoint)

About the Company

As the first comprehensive liberal arts and science campus in the Middle East to be operated abroad by a major American research university, NYU Abu Dhabi has been built on the following principles:

NYU Abu Dhabi is a research university with a fully integrated liberal arts and science college. It draws students from around the world, and prepares them for the challenges and opportunities of our interconnected world.

NYU Abu Dhabi equips students for leadership in all arenas of human endeavor. It fosters curiosity, creativity, and critical reflection. At NYUAD, students extend themselves and the frontiers of knowledge.