Job closed
Ref: HP279-3128
Job description / Role
Our client based in Dubai work within the Business Services sector and are looking for an experienced Executive Assistant to support the Managing Director and at times three other senior people.
Key Responsibilities:
- Extensive and complex diary management; preparation of detailed international travel itineraries (visas, correspondence support and management of highly confidential matters)
- Diary management
- Meeting bookings, including with senior clients and managers from within the business
- Inventory management
- Stationery stock management
- Management of petty cash
- Financial recording
- Invoicing and financial recording
- Booking flights, visas and travel
- Manage and administer meetings and conferences; both local and international including: Board meetings, Executive Leadership Team & corporate social events
- Receive and interface with senior clients and partners
- Assistance with preparation of business reports and presentations
- Task Management, to include managing status, time, notifications, meeting management and follow up of assigned tasks
Requirements
- Arabic speaker
- Have worked, studied or lived in the UK or US as you need to understand the areas, transport etc.
- Executive Assistant experience within a project related
- Confident, diplomatic and assertive
- Highly organised
- Ability to handle a fast moving environment
- Able to manage deadline oriented tasks
- Self-starter and strong initiative able to anticipate need, rather than respond to instructions
- Willingness to work irregular hours
About the Company
Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.
So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.
Were growing rapidly because people appreciate our honesty, commitment and results.