Executive Assistant / Group Paralegal

Job description / Role

This is a diverse and multi-faceted organisation established in the 1940s and boasts operations in widely differing fiends from heavy engineering to state of the art communication systems to five star world class hospitality. Within all the business units across the board, there is huge emphasis on quality and the brand name has become synonymous with this in all areas of its enterprise.

We are looking for a highly competent professional to join the Investment arm of the Oil and Gas business and the main jurisdictions of focus are the West Africa and North America regions. This is a hugely diverse and pivotal role as the positions carries responsibility for Personal Assistance, Office Management and Paralegal support to the Management Team. Reporting directly to the CIO, you will work closely with the CEO, Finance Manager and two Senior Business Analysts.
This role maintains offices services by organising and implementing office operations and procedures, preparing payroll, managing correspondence, managing events, extensive travel and diary management and overseeing all administrative tasks associated with the Company Analysts and Management. Additionally, there will be extensive liaison with Board Members, Company Departments and Group Company General Managers, working closely with Executive Assistants within the Group and serving as the main facilitator between the Management Board Secretaries on various board signing matters.

There will be a personal PA element to the role from time to time as there will be some personal matters to take care of for the management. There will also be general Office Management responsibility such as facilities management, overseeing stationary etc.
In terms of Paralegal support, there will be extensive research and legal responsibility as this role oversees management of offshore company incorporations, maintain and managing group and offshore company records and registers and collating offshore company portfolios for new investments.

Requirements

We are looking for a stable and progressive career history with a CV that reflects Paralegal, Compliance, Office Management and PA support. Capability, knowledge and relevant experience are essential as is someone who can demonstrate competence in all areas. Exemplary secretarial skills, attention to detail as well as a professional approach and discreet manner are all key as are strong business-writing, presentation and reporting skills. This is a very prestigious role with a well established and stable company that offers a wonderful working environment and a superb team of Business Leaders who are driven, focused and highly professional.

Very attractive package including parking, accommodation allowance (paid in advance), bonus, medical and dental, two flights per year, salik/fuel etc.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.