Job closed
Ref: NP845-62
Job description / Role
Our client is an international organisation which offers Facility Management and professional facility services and they are currently seeking a Personal/Executive Assistant to the Managing Director for their office in Abu Dhabi.
As the Personal/Executive Assistant, you will be required to:
Check and review incoming documents for signature of Managing Director and manage distribution to respective departments once signed with proper record.
Prepare reports, presentations, memorandums, proposals and correspondence.
Deal with incoming email, faxes and post, often corresponding on behalf of the Manager.
Prepare agenda and record minutes of meetings and arrange necessary follow up on completion of points discussed.
Answer and screen high volume of calls and in-person inquiries, act as liaison and maintain open line of communication and provide information as necessary.
Coordinate and communicate with Head of Departments in collecting recurring reports in timely and appropriate manner.
File and retrieve corporate documents, records, and reports.
Ensure confidentiality of information handled, as well as confidentiality of office files, records and other documents handled.
Devise and maintain office systems, including data management and filing.
Organize and maintain Managing Directors diary and schedule appointments and meetings and communicate arrangements to appropriate individuals (internal and external).
Arrange Managing Directors travel and accommodation requirement and other relevant documents prior the travel.
Prepare agenda and record the minutes of the meeting
Performing basic bookkeeping work such as reconciling expenses, invoices and bills
Organize and set up special company events.
Monitor and keep record of related Contract documents with Clients, Subcontractors, Company Accommodations, and others.
Requirements
Bachelors degree an advantage
3 to 7 years experience providing administrative support at a high level
Knowledge of standard office administrative practices and procedures
Proficient computer skills and in-depth knowledge of relevant software such as MS Office
Preference to candidates based in UAE for immediate face-to-face interview, located or willing to relocate in Abu Dhabi.
(the salary for this role will be 10,000 to 12,000 AED pr month)
If you have all the skills and experience required please apply now!
About the Company
Yeomans Executive DMCC is a boutique Global Executive search firm, based in the Middle East, sourcing globally for our locally based clientele. We have built our business and reputation through deep long term relationships with our clients.
We are renowned for successfully challenging traditional search firm models through being easier to deal with, highly innovative and consistently more efficient in delivering outstanding candidates for critical senior roles.