Executive Assistant

Dubai, UAE

Ref: HP647-1101

Job description / Role

Employment: Full Time

Our client, is the world’s leading healthcare company is seeking to recruit an Executive Assistant

Purpose:
To cover a broad spectrum of functions, including general Administration and travel management to ensure smooth operations within the organization while upholding the company’s mission and vision and adhering to its set standards.

Specific Outcomes / Accountability:

•Provide Secretarial assistance to the CFO

•Day to day operations and management of the office

•Arrange business trips, diary management for the CFO

•Handle incoming and outgoing correspondences, including drafting replies, answering queries, and or referring the same to the CFO.

•Handle sensitive and confidential correspondence and information

•Typing of documents, reports, presentations, etc

•Maintain an efficient filing and records keeping system

•Handling appointments, arranging meetings via Web Video Conference (Tele Presence), arranging approvals on behalf of the Managers and various day to day activities.

•General assistance to the HR Business Partner ie annual leave requests, sickness notification, visa processing, induction of new employees

•Deal with Immigration authorities for renewal of company legal documents.

Requirements

Qualifications & Experience:

•Bachelor degree/Professional certificate in Business Administration or equivalent

•Excellent knowledge of Microsoft Office packages – Word / Excel & PowerPoint

•2-3 years of experience in secretarial /administration position

•Ability to act and operate independently with minimal direction from superior to accomplish objectives.

•Effective organization skills and ability to prioritize

•Ability to work under pressure and to meet tight deadlines

•Ability to work in a fast paced international environment

•Fluent in English.

Key Attributes & Competencies:

•Accuracy and attention to detail

•Assertive and Independent

•Accountability & ownership

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including: