Job closed
Ref: KP651-541
Job description / Role
An exciting opportunity has arisen for a well polished, high end C level Executive Assistant to a high profile business man in Dubai.
Management of Vice Chairmans calendar, scheduling of appointments and updating of contact lists.
Providing secretarial support to the Vice Chairman by encoding correspondences, reports & documents, handling or screening of incoming calls and visitors, setting meetings with various departments, clients etc.
Taking dictation and adapting to craft emails, letters and memos from basic notes.
Keeping records, correspondence, sorting and distributing incoming mails, greeting visitors, assisting other staff members in team, taking dictations for memos, drafting letters and posts.
Arranging corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging hotel, accommodations and administration for visas, plus coordinating with PR department.
Organizing internal and external meetings.
Managing inventory of office supplies business cards, envelopes, letterheads and stationery. Ensure supplies are reviewed regularly and adequately stocked in the store to meet the requirements.
Managing entire filing system and ensuring all files are labeled and documents are filed on a daily basis.
Follow-ups with different departments, companies, persons on any pending documents as requested by the Vice Chairman including status thereof.
Managing all inward and outward correspondence of the Vice Chairmans Office in order to ensure timely and accurate receipt and dispatch of the same.
Creating Request for Approval (RFA) for payments.
Communicating information with internal colleagues and external clients / vendors when required and responsibility for transferring correct information, inquiries, complaints or messages to Senior Management.
Perform data-entry; printing and filing duties undertake any ad-hoc admin projects/duties as required.
Requirements
10 years + in an Executive Assistant role supporting at C-Suite level.
English must be the first language with the ability to craft formal letters from basic notes or concept.
Advanced skills in Microsoft office (Word, Excel, PowerPoint).
Excellent communication skills, well presented and self-confident.
Regional experience beneficial / understanding of Middle Eastern culture.
Diplomatic and discreet as handling extremely sensitive information.
Highly adaptable and able to embrace ambiguity.
Presentable and professional in appearance.
Experience in working with different cultures.
Ability to work outside normal working hours as and when required.
Bachelor degree advantageous but not essential.
Arabic would be an advantage.
Salary 30-35,000AED plus extremely attractive benefits
About the Company
Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.
Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.