Executive Assistant

Job description / Role

My client is the management body established to oversee the strategic development, operational management and administration of Freezones in the UAE. The Authority is committed to creating value for its various stakeholders.

Responsibilities include:
- Provide support in the preparation and submission of presentations and proposals to clients - adjusting grammar and spelling as appropriate
- Coordinate meeting / interview schedules for consultants, candidates, and clients
- Handle complex and extensive travel arrangements (includes visa processing, flights, accommodation and transportation requirements)
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Maintain the current information system and procedures that allow swift and easy access to key documents and files
- Develop and maintain effective working relationships with clients and candidates, and ensure effective and efficient quality service
- Prepare and track expense and health claims
- Support with general administration - distributing mail, cheque preparation, vendor selection, setting up POs
- Screen incoming calls, fielding calls if appropriate, and assisting where possible

Requirements

- Suitable candidates must hold a bachelor degree, be highly proficient in MS Office (Word, Excel & PowerPoint).
- You shall have atleast 3-5 years of prior experience support Senior Management/Executives.
- You must be an expert in multi-tasking, organizing and prioritizing work load/time management.
- You shall demonstrate a high level of integrity and professionalism, be energetic, a team player and work well within a fast paced environment.

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.