Ref: OP472-41

Job description / Role

Employment: Full Time

Our client is an established professional consultancy, and are recruiting for an Executive Assistant for their Dubai office. Main purpose of this position is to provide secretarial support to 2/3 Executives on full time basis and ad-hoc coverage as assigned by the Office Manager.

Responsibilities:
- Travel Bookings - Organising extensive business travel and accommodation on a daily basis for Executive/s and occasionally for other client staff on relative projects. Must be experienced in handling a high volume of travel arrangements
- Diary management - Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required
- Ensure Executives get to meetings on time with appropriate documentation - Acting as back up in managing other Executives and Principals diaries when their EAs are not available
- Call management - Handling and screening calls for Executive/s, taking and passing messages to Executive/s in a timely manner
- Organising conference calls as needed and maintaining call record for accounts purposes
- Email management - Monitoring Executives email inboxes when they are out of the office or at meetings and taking action as necessary
- Appraisal management - Organising interview times as part of the company appraisal system for Executive/s at appraisal time
- Expenses and Timesheets - Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive/sand own expenses and timesheets by due dates
- Medical expenses - Coordination of reimbursement of medical expense for Executive/s and their families as part of the executive health scheme
- Meetings - If in the office, organising boardroom bookings and refreshments and If external meeting, organising all logistics
- Client relationships - Maintain and build good working relationships with Executives clients and their assistants via phone and email communication
- Executive and Principal General Admin - Proof reading and finalising of documents when required i.e. presentations, proposals, and letters, general filing, Assisting Executive/s client team in copying of documents if needed, client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date
- Other - Assisting other EAs during busy periods, assisting with the organisation of events as needed including dinners and outside events and provide reception cover on an ad-hoc basis

Requirements

- University degree
- Minimum of 3 years experience in a PA/EA role
- Experience with a professional services firm preferred
- Intermediate to advanced level on Excel, Word and PowerPoint
- Ability to use Microsoft Outlook
- Must possess good keyboard skills (a minimum of 30wpm)
- Excellent organizational skills
- Good oral and written communication skills
- Good interpersonal skills and intrapersonal skills
- Must possess a professional telephone manner
- Demonstrated ability to work under pressure and long working hours when required
- Demonstrated team player and dedication to provide high level of service
- Must possess a warm, friendly and professional demeanor
- Must have excellent spoken and written Arabic and English

Unfortunately due to the high volume of candidate applications only the successful candidates will be contacted.

About the Company

Connect Executive Search Middle East is a full service selection and placement agency that is focused on supplying the best pool of talent to the Middle East. Offering an unrivalled level of service, our aim is to connect organisations with leading professionals through our team’s sector specific knowledge and in-depth understanding of the Middle East market.

We cover multiple sectors as following:

• Emiratisation & Government • Healthcare & Life Sciences • Legal & Business Support • OIL, Gas & Energy • Industrial and Engineering

At Connect Executive Search Middle East, finding employees the work they are best suited for, and by finding employers those candidates who are the right fit within their organization, we provide value to society as a whole. By finding the right balance between the needs of the employer and the changing wishes of employees, we will bring supply and demand closer together. It is our mission to inspire individuals and organisations to work more effectively and efficiently, and create greater choice in the domain of work, for the benefit of all concerned.

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Construction Supervisor salaries in Qatar

Average monthly compensation
QAR 6,000

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