Executive Assistant

Job description / Role

Miller Hay have an interesting new opportunity for an experienced Executive Assistant, this role is with our client a leading global consultancy firm. They require someone who is extremely organised and who is comfortable working in a fast paced and ever changing work environment. The successful person will be responsible for supporting the consultant in a professional capacity only. Position is based in the DIFC, salary is AED 16,000 - 17,000 + benefits.

This is a key role within the organisation, requiring someone to take on a high level of responsibility where diplomacy and confidentiality are essential. You will act as a business partner to one/two consultants, supporting them in the entire search process, responsible for Project Management of all client projects/assignments. Manage communications as the main point of contact with clients, candidates and key contacts. Extensive diary management for the consultant and interview scheduling i.e. candidate interviews (phone calls, face to face meetings and video conferences), client meetings etc. Make travel arrangements for the consultant, clients and candidates

Take responsibility for ensuring all required documentation for candidate and client meetings is prepared on time and to a high standard. Prepare client documentation such as PowerPoint presentations, proposals and candidate files. Processes consultant expenses, candidate expenses and client invoices in conjunction with the accounts department.

Other Duties: Proof reading documentation, audio typing, ad hoc projects, manage post, email correspondence, arrange internal/external meetings and assist in general office maintenance.

Requirements

- 5 years experience in a similar role in a corporate organisation e.g. professional services, law firm etc
- Must have experience working in the UAE
- Must have excellent attention to detail, high standards or work, team player, professional and also have a flexible attitude towards work
- The successful person will have a strong service orientated focus
- Must have extensive experience using Excel, Word and PowerPoint, also need to be database savvy and have strong typing skills

About the Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.