Executive Assistant

Job description / Role

- Administer and manage day to day business affairs in the Regional office.
- Assist the Regional President and the senior team specially with meetings arrangements and calendar planning.
- Responsible on overall office administrative affairs and management of routine errands of the junior team such as Reception and Messenger
- Coordinate major meetings; draft agendas, distribute the meetings materials and reports ahead of time
- Organize trips for the VP and senior managements
- Approve daily expenses; ensure to meet the defined limit
- Administer the flight and accommodation expenditure for new joiners; ensure the approval is obtained from the line manager within the budget limit
- Conduct a cost analysis study for office suppliers and venders. Assess them in terms of quality and services, eliminate items as necessary
- Update and renew the agreement with Implant travel agency, negotiate airfare rates with elite airlines
- Standardize the preferred hotel list to be selected by group of employees and visitors as per their seniority. Ensure corporate rates are signed and agreed with hotels inside and outside Dubai
- Conduct preventative maintenance on all machines on regular basis
- Construct local Travel policy to be complained with the global one

Requirements

- Extended Experience in Executive Assistant Role in Multi National Company
- Takes ownership and accountability
- Reliable and trustworthy
- Well organized: able to manage urgencies and priorities
- Proficient in Microsoft Office suite (Excel, Word, Powerpoint, Outlook)
- Preferably English native speaker, (additional German and/or Arabic advantageous)
- Excellent communication skills: to ensure the information flow between the various directions and regional countries

About the Company

Since 1890, when the business was founded in Bremen, Germany, by August Kuehne and Friedrich Nagel, Kuehne + Nagel has grown into one of the world’s leading logistics providers. Today, the Kuehne + Nagel Group has more than 1000 offices in over 100 countries, with over 63,000 employees. Our key business activities and market position are built on the company’s truly world class capabilities:

Seafreight Airfreight Contract Logistics & Integrated Logistics Road & Rail Logistics

Kuehne + Nagel is financially strong, stable and independent. Our global logistics network, cutting-edge IT systems, in-house expertise and excellent customer service is proof of our dedication to be the market leader. These attributes have placed us at the forefront of our industry, and positioned us to continue increasing the scope of our customer solutions and services.