Executive Assistant

Job description / Role

Listed in the Fortune 100 top companies to work for, our client consistently sets high standards within the work place, offering their employees a great office environment, enabling them to achieve their full potential.

They operate from strategic office locations globally and are one the worlds most significant consultancy firms. Having a very well established presence in the region, they have a very low staff turnover and it is rare that a vacancy arises. Thus this is a fantastic opportunity for a career Executive Assistant.

The role will provide executive administrative support and production services for a Business Manager, taking full responsibility for the maintenance of a demanding schedule. You will also represent the company to all internal and external contacts in a manner consistent with the companys value statement.

The level of support required is to an exceptional standard and will include:
* Managing and maintaining complex calendar and travel requirements
* Developing working relationships with internal staff and external clients and assisting their assistants to facilitate the flow of information and scheduling process
* Preparing weekly time sheets and expense reports
* Prepare client proposals, letters, memoranda and all correspondence
* Provide production support, including PowerPoint presentations, proofreading, editing, copying and book binding in cooperation with the Visual Services Department
* Coordinate meetings, arrange conference bridges and prepare and circulate meeting agendas
* Provide full administrative support and back up assistance to other Executive Assistants as and when required.

Requirements

The role requires a strong service orientation and candidates will be expected to display a maturity and flexibility to work both independently and in cooperation with others, coupled with a high level of self-motivation and initiative. Additionally, it is paramount that the highest levels of internal and external confidentiality are respected at all times. Candidates will be highly organized and have the ability to anticipate alternate solutions and to always be prepared with contingency plans as required in a calm and efficient manner. In a word, we are seeking the super PA, who will have the ability to multi task on a variety of projects and one who will also understand the importance of deadlines and achieving strategic goals.

To be considered for the role, candidates must possess either a Bachelors Degree or a Secretarial diploma and have had at least three years administrative support experience, preferably in a professional services firm. Our client offers a highly corporate environment with a strong work ethic and prestigious office location within the DIFC.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.