Executive Assistant

Job description / Role

Salary - AED 17,000 + flight, medical, bonus
Location - Dubai

Develop working relationships with external clients

Receive VIP guests using correct etiquette and showing the ability to build rapport

Organize and maintain filing systems (both electronic and paper)

Type and prepare proposals, letters, memoranda, reports and client invoices

Manage and maintain regular calendar and travel arrangements

Audio dictation of reports and correspondence

Ensure a consistently high level of presentation and accuracy is maintained when it comes to correspondence, reports, documents and dictation

Maintain highest level of internal and external confidentiality

Provide back-up administrative support to co-workers

Perform general office duties/assistance as needed as part of a team

Organize and schedule external and internal meetings

Proof reading and correction of documents and all other collateral

Correction of written English grammar and form where appropriate

Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items

Update mailing lists and databases

Requirements

Maturity and flexibility to work both independently and in cooperation with others

High level of self-motivation and initiative

Ability to handle one’s own workload and prioritize accordingly

Strong command of the English language. An extra language will hugely benefit applicants.

Excellent organizational skills

Very high level attention to detail and accuracy

Meticulous nature

Ability to multi-task and complete a variety of projects in a fast-paced environment

Bachelors degree or secretarial school degree

At least three years administrative support experience, preferably at a professional services firm

Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook

Minimum typing speed: 50 wpm

Service oriented, flexible, attentive to detail, team player

About the Company

Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.

Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.