Executive Assistant |
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Olive Group
Ref: KP793-87
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The RoleThe RoleTo provide an Executive Assistant function for the Managing Director, Services - Olive Group, ensuring the smooth running of the department on a day-to-day basis. Key Responsibilities: - Extensive and complex diary management; preparation of detailed international travel itineraries (visas, correspondence support and management of highly confidential matters) - Manage and administer meetings and conferences; both local and international including: Board meetings, Executive Leadership Team & corporate social events - Receive and interface with senior clients and partners - Assistance with preparation of business reports and presentations - Provide administrative support; expenses, correspondence, IT requests, file management & interface with all internal departments - Screen telephone calls and e-mails of the MD, taking appropriate action where necessary - Support the MD on all presentations required for Executive meetings - Liaise with regional staff as and when required - Ensure an effective document management system is maintained for both paper and electronic documents - To support the development of Olive Group in delivering uncompromising quality to clients - To work effectively and collaboratively with other EAs to ensure efficient internal organisation. - Proactively assist in the organisation of appropriate social events on an adhoc basis - To proactively identify and address issues that will affect ongoing business effectiveness - Learn about Olive Group, and look for opportunities to improve processes - Adhoc duties assigned to you by your Line Manager - Participate in Reception Rotation - Occasional travel may be required as part of the role |
RequirementsRequirementsEssential Skills and Experience: - Excellent use of MS Office tools (Word, PowerPoint, Excel, Outlook) - Short hand skills would be an advantage - Experience in administering senior level meetings including minute taking - Excellent interpersonal skills and able to deal effectively with people at every level - Able to prioritise multiple tasks - Experience and sensitivity dealing with confidential information - Excellent English oral and writing skills Essential Competencies: - Confident, diplomatic and assertive - Highly organised - Ability to handle a fast moving environment - Able to manage deadline oriented tasks - Self-starter and strong initiative able to anticipate need, rather than respond to instructions - Willingness to work irregular hours |
About the CompanyAbout the CompanyOlive Group is a global provider of integrated security and risk mitigation solutions that enable governments, non-governmental and international organisations, and commercial customers to assure high-value assets. The company offers an array of security services and technology-enabled solutions to support critical infrastructure protection, post-conflict reconstruction, humanitarian work and emerging market requirements. Olive Group operates in over thirty countries with principal offices in Dubai, London and Washington, D.C. |
This Position is closed or expired
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