Organisational and Executive Assistance
Manage the Manager's diary and appointment
Screen incoming calls and correspondence and responds independently when required
Review selected documents that come to the Office of the Country Manager and make recommendations for action
Liaise with relevant individuals, departments, and external customers and suppliers on Country Managers behalf and ensure smooth and efficient communication flow
Assist in presentations and other reports and documents as needed
Manage in coordination with travel department travel plans, itineraries, expenses and travel-related documents
Assist in planning and organising visits of selected visitors
Create and maintain database and spreadsheet files
Follow-up on progress of directives and projects managed by the Country Manager
Conduct research and prepare statistical reports
Arrange and coordinate events etc. when required
File and retrieve corporate documents, records, and reports
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Degree in Business related course.
3-5 years of experience
Perfect English - spoken and written
French - an advantage.
Advanced skills in Excel, PowerPoint and Word are required.
Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
Possesses basic knowledge of organisational policies and procedures relating to the position and applies them consistently in work tasks
Identifies new and better approaches to work processes and incorporates the same in his/her work
Analyses the requirements and synthesizes proposals
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
About the Company
About the Company
The Chalhoub Group is a leading retail, distribution and marketing powerhouse for renowned brands in the beauty, fashion and gift sectors. A regional group, based in Dubai with development platforms and external consulting services in Kuwait, Saudi Arabia, Egypt, Qatar, Bahrain, Lebanon, Syria and India, the Chalhoub Group represents some of the finest international brands in the region.
Today, with coverage in 14 countries and expansion to neighbouring territories, as well as a portfolio of more than 280 luxury brands, the management of over 370 retail outlets and a growing workforce of over 6000 personnel - an appreciation of quality, excellence and luxury are the cornerstones of the Chalhoub Group.