Executive Assistant

Job description / Role

Deliver timely, high-quality support services to CEO and Executive Committee (Exco). Ensure the highest standards of confidentiality are maintained. Act as a link between top Management and SA employees
- Accurate recording and typing of minutes, correspondence, reports, board paper
notices, etc. for CEO and Exco.
- Manage document management system for CEO and Exco members.
- Prepare agenda and distribute prior to meeting.
- Create, transcribe and distribute meeting minutes.
- Create a confidential correspondence and personnel filing system for the CEO in a secure location.
- Co-ordination of national and international travel programmes for CEO and Exco.
- Responsible for national and international plant visits and related functions hosted by CEO.
- Assist Exco with high profile visits coordination of PPE, catering, venues, etc.
- Schedule and manage appointments for the CEO.
- Administer bookings of Corporate Boardroom and maintain standard.
- Maintain good hard and electronic filing systems of all correspondence.
- Maintain up-to-date contacts list for board members, key government staff, local Walis and services.
- Coordinate expense claims and administrative costs relating to CEO and Exco

Company Monthly Reports:
- Assisting the CEO with the compilation of the monthly report by collating data from all departments.
- Prepare monthly report for CEOs approval.
Board Meetings
- Send invitations to board members.
- Collate information regarding travel and accommodation.
- Ensure smooth running of meeting regarding audiovisual, copies of documents etc.

Company Policies
- Maintain and update company database of current policies.
- Update, replace as required, and notify all managers when a new policy has been added.

Others:
- Assisting CEO with confidential projects.
- Preparing presentations on behalf of CEO.
- Research and report trends in Aluminium industry when required by CEO.
- Undertake any other duties as requested by the CEO.

Requirements

- A Bachelors Degree with 3 years of administration/secretarial experience dealing with senior employees.

OR

- A Diploma with 5 years of administration/secretarial experience dealing with senior employees.

- Must be proficient in all MS Office applications.
- Excellent organisational and interpersonal skills.
- Fluent in written and spoken English and Arabic.

About the Company

Sohar Aluminium was formed in September 2004 to undertake a landmark Greenfield aluminium smelter project in the Sultanate of Oman and is jointly owned by Oman Oil Company, Abu Dhabi National Energy Company PJSC - TAQA and Rio Tinto.

By implementing decades of industry insight in its design, specification and construction Sohar Aluminium has been created to ensure efficiency, environmental protection and the utmost safety of its workforce. The smelter has an annual production capacity of 375,000 tonnes of high quality Aluminium.

Omanisation, which currently stands at 72% of its workforce, is a driving force within the organisation. The development of its young employees is paramount and with that in mind, Sohar Aluminium has its own internationally recognised training centre which gives each and every employee the opportunity for further learning.