Executive Assistant

Job description / Role

Executive Assistant (Male/Female)

- Write and edit minutes, draft and/or type reports and correspondences to ensure consistency and standardization of formats.
- Answer telephone calls and give appropriate information to callers; screen and route calls and place outgoing calls.
- Receive, sort and distribute mail and facsimiles; prepare and arrange for the distribution of outgoing mail and facsimiles.
- Maintain Director's or Senior Manager's or Manager's calendar and schedule meetings accordingly.
- Coordinate with travel section for managing travel, transportation and hotel accommodations for the Director or Senior Manager.
- Greet and assist visitors or escort them to an office or meeting room
- Perform the day-to-day administration support and maintain updated computerized records of department's activities
- Provide administrative support including organizing meetings, coordinating agendas, and researching issues, taking minutes, tracking action item completion, and managing other administrative requirements.

Requirements

- High School or Diploma
- Minimum of 3 years of Executive administration work in a similar organization
- Proficient in using archiving software and computer skills (MS Office)
- Excellent in oral and written communication skills (English & Arabic)

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.