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Job description / Role
Complete responsibility for the Country Vice Presidents (CVP) office, Middle East Region, with responsibility for a range of administrative functions. The position is required to work with strict confidentiality, discretion and limited supervision. Work with minimum or zero supervision towards performing a variety of highly confidential duties which calls for significant latitude for independence. Execute a broad range of administrative and facilitative responsibilities and have the skill set, sensitivities, acumen, demeanor and composure to be a worthy representative of the highest office of the company in Middle East.
Your key responsibilities will be:
Office of the President
Maximize the Executives work schedule by maintaining a dynamic business and personal calendar meetings, events, visits and visitors in a multi time-zones scenario
Manage internal meetings including one on ones with staff and core team reviews and reports. Keep the CVP updated of changes and or requests for meetings
Compose correspondence for and on behalf of the CVP and perform all related duties as required
Have the maturity to appreciate the level of contact and be able to maintain suitable style, content and presentation
Complete responsibility for Executive office visitors
Business itineraries, external meetings, internal events and social agenda with related logistics and communication
Prepare for, support and maintain various meetings with related filing and paperwork requirements
Preparation of material for Presidents office presentations, inclusive of collation of data, creation of slides and execution at business meetings followed by archiving
Prepare a wide range of confidential reports, correspondence, memos, minutes, agendas or other documents, and coordinate action that needs to be taken in relation to these
Control and manage itineraries for the CVP for business and personal travel. Ticketing, hotel, local transportation and meeting schedules
Preparation of expense accounts and business expenses of President and extended team in a timely manner and ensure follow through with reimbursements and filing
Respond to audit questions through closure
Maintain an updated Contacts file for the President; manage business card files and ensure timely mailing both internal and external -- on key events that warrant special communications
Telephone management at Presidents office. Ensure all phones are answered or appropriate arrangements are in place for systematic retrieval of messages and closure
Anticipate and prepare material required for conferences, meetings, internal reviews, Executive briefings, candidate interviews and scheduled telephone and conference calls
Provides assistance to maintain Shared folders and SharePoint site as needed for the department
Provides assistance to collect, compile and maintain data/information on action items, matters requiring follow-up, and provide visibility of status to stakeholders
Respond to changing business needs when required
Duties and responsibilities subject to change per management requirements
External/Internal Relationship Management
Cultivate and maintain good working relationships with external offices, Private Secretaries and Executive Assistants of the most senior industry leaders, Chambers of Commerce, US Embassy, organizations and key ministries in the Government
Build & maintain network with EOAs of senior customer, industry and Government stakeholders across Middle East
Effectively working with Boeing International team members, by developing and using collaborative relationships to facilitate the accomplishment of work goals
Organization and Coordination
Co-ordinate to keep the extended office team integrated through periodic leadership and all employee all-hands meetings
Support global corporate citizenship (GCC) program of Boeing.
Requirements
- Excellent organizational skills, effective multi-tasking and ability to meet tight deadlines.
- Good analytical ability; think through task and take to logical conclusion.
- Develop & provide solutions to workplace challenges/ situations through creative thinking.
- Outstanding customer service attitude.
- Flexibility to ever changing schedules and requirements.
- Maintain extreme confidentiality under any situation and/or development
- Excellent inter-personal skills, transcending all levels.
- Prior experience of working / coordinating with senior Government officials and private sector executives.
- Managing the Presidents office with appropriate social skills, presence and etiquette for senior visitors and customers.
- Superlative drafting skills, along with accompanying transcription abilities
- Proficiency in English as a primary language for written and verbal communication and proficiency in Arabic is an advantage.
- Excellent computer skills and ability to manage Outlook and PowerPoint effectively.
- Readiness to travel at short notice.
The successful candidate should have extensive experience working with senior managers and executives, preferably at multinational company. Bachelor's degree required.
Other job related information:
This requisition is for an international, locally hired position in Dubai, United Arab Emirates. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll, and will commensurate with experience and qualifications and in accordance with applicable UAE law. Employment is subject to the candidate s ability to satisfy all UAE labor and immigration formalities.
About the Company
Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defence, space and security systems. In the UK, we employ people across numerous sites, and were growing. Our long relationship with the UK aerospace industry, Armed Forces and commercial aviation sector dates back more than 75 years. Today, the UK remains a critically important market and supplier base, as well as a source of some of the world's most inventive technology partners.
We offer many career paths in fields such as engineering, aircraft assembly, communications systems, maintenance and defence equipment, and manufacture and supply of aerostructure components.
Join us and build something better for yourself, for our customers and for the world.