Job closed
Ref: KP651-599
Job description / Role
Job Description: Carries out routine duties and responsibilities with supervision. Makes decisions and establishes work priorities on essentially procedure-oriented operations.
Primary Functions
Provide a high level of confidential and administrative support service.
Analytical support regarding a variety of highly sensitive and complex issues e.g. preparing reports and document management controller for department
Office information manager
Arrange conferences, meetings and travel reservations.
Complete forms in accordance with company procedures include LPOs, etc.
Compose, type, and distribute meeting notes, routine correspondence and reports.
Mail newsletters, promotional material and other information.
Maintain scheduling and event calendars
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Route and distribute incoming mail and other material and prepare answers to routine letters.
Schedule and confirm appointments.
Other work duties as required.
Requirements
Qualifications/Experience
Graduate Degree in any discipline preferred.
1-3 years experience in a similar role.
Specific Skills and Knowledge
Effective interpersonal and verbal and written communication skills
Adept in usage of all office equipment such as Telephones, Faxes, Photocopiers, printers, typewriters.
Proficient in oral and written Arabic and English
Excellent planning skills
Excellent conflict management and problem solving skills.
Good negotiating and influencing skills
Excellent computer skills including MS Office and familiarity with various mailing software
Multicultural sensitivity to manage diverse multi-cultural, multi-ethnic personal issues.
Understanding of financial operations.
Personal Competencies
Problem Solving
Organising ability
Communication Skills
Teamwork
About the Company
Miller Hay is a privately owned boutique recruitment consultancy specialising in providing clients with secretarial and professional office support staff. We are experienced in placing top level Executive Assistants, Office Managers, Legal Secretaries, Administrators and Receptionists on a permanent and contract basis. Our range of industry sectors includes banking and financial services, professional services, FMCG and commercial as well as supporting the private offices of HNWI.
Located in the Dubai International Financial Centre (DIFC) our team is dedicated to supporting our clients in the region. With a passion for uncompromising quality, Miller Hay has a market-leading reputation for providing an honest, transparent and personal service where the long term needs of clients and candidates take priority over all else.