Executive Personal Assistant

Job description / Role

An opportunity has arisen for a client in Qatar for an Executive Personal Assistant to report to an Executive Director.

Key Responsibilities
• Act as the Executive Director's first point of contact with internal and external stakeholders
• Handle all correspondence such as memoranda, reports, circulars, action forms, contracts and obtain appropriate signatures and dispatch accordingly
• Draft letters from brief notes or oral instructions as required
• Do minutes of meetings as directed by Executive Director
• Relieve the executive director of any management of administration where possible
• Proofread material and submit for review and signature of senior management
• File approved documents into approved storage and/or filing systems
• Answer and transfer telephone calls as necessary, receive and convey messages, set up appointments, answer general queries, etc.
• Assist other departments in preparing standard proposals where required
• Schedule meetings as required and manage SD&A Executive Director diary/calendar
• Arrange travel, visas and accommodation for SD&A Executive Director in coordination with the Administration department, and occasionally, travel with the Executive Director team to take notes or dictation at meetings or to provide general assistance during presentations
• Perform any other duties assigned by the supervisor directly related or relevant to the job
• Ensure the assigned responsibilities are delivered:
• to a high standard of quality and timeliness
• in full compliance with the SC Quality Policy and the Safety and Security rules and requirements
• in line with any standards and objectives designated in the Employee Performance Management system

Requirements

• Minimum 6 years working experience as a personal assistant or similar position
• Typing speed of minimum 40 words per minute
• Effective telephone skills
• Strong communication skills both verbal and written
• Fluent English is essential; Arabic skills would be an advantage
• Strong computer skills
• Previous experience of working in the region and knowledge of local culture would be an advantage
• High attention to detail and accuracy
• Track record of maintaining confidential and sensitive information
• Problem-solving abilities
• Flexibility and a related ability to work autonomously
• A team player willing to work on tight timelines and pitch in when needed
• A positive attitude, patience and persistence, especially when dealing with various internal and external stakeholders

About the Company

BWP is a privately owned, top-end, low volume specialist recruiter with an emphasis on the Middle East markets.

The company has pedigree, a pedigree that comes with over 30 years combined experience of the local markets and from the capabilities of our staff and from their intimate knowledge of all major white collar sectors in the MENA region.

As well as our bespoke search capacity, we are also able to professionally and knowledgeably advise on all aspects of the human capital dimension; from salary surveys and recruitment strategies to general HR policy , development and training.