Executive Secretary – AF Technologies

Job description / Role

Al-Futtaim Technologies is one of the region's leading system integrators is a part of the Al-Futtaim Group. As a member of Al Futtaim Group we enjoy the benefit of being a part of a leading business house operating in the Lower Gulf region.

Our company provided complete business solutions and services for industries such as Hospitality, Financial Services, Healthcare, Real Estate and Government entities. Our staffs of system integrators and business solution providers are made up of highly skilled professionals with many years of combines experience.

Some of the major services and solutions that Al Futtaim Technologies provide are consulting, design, deployment of infrastructure networking, IP Telephony, Voice, Data, Wireless, Infrastructure, Contact Centre Solution, Business Application, ELV System, Audio Visual Solution, Security System Solution, ICT and Energy Management.The Executive Secretary would be responsible for providing an excellent and consistent level of administrative and secretarial support to the General Manager and other senior management.

* Providing administrative support
* Planning and coordinate for domestic and international travel requirements (flights, hotels and visa applications)
* Coordinating for conference meetings, venues & audio visual tools
* Responding to telephones calls by providing information, taking messages or transferring calls
* Greeting and directing visitors at all levels of seniority; and determine whether they should be given access to specific managers
* Creating and submitting expense reports in a timely manner
* Maintaining attendance sheets
* Performing general office duties such as : ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
* Preparing invoices, reports, memos, letters, financial statements and other documents

Requirements

To be successful in winning this role, you will have the following pre-requisites:

* A University Degree 
* 4 plus years of experience in an Admin and Secretary in UAE
* 4 plus years of experience in MS Office softwares such as: Word, Excel, Outlook & PowerPoint

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.