Executive Secretary / Personal Assistant

Job description / Role

Lehman Brothers is committed to serving the important and growing needs of state-owned investment institutions around the world and has recently appointed a newly-created, cross-divisional role of global head of Sovereign Wealth Funds.

We are currently seeking to an Executive Assistant. Based in Dubai UAE, the appointee will be required to provide one-on-one executive support to the Global Head of Sovereign Wealth Funds (SWF).

Duties & Responsibilities:

Provide a dedicated one-on-one support to a Managing Director
Liaison with other MD offices across the Firm globally
Extensive diary management and meeting co-ordination
Extensive travel arrangements; co-ordination of flights, tickets, Foreign Exchange, accommodation and ground transportation
Expense processing
Inbox management via Microsoft Outlook
Project administration, including correspondence with client parties
Telephone duties: including taking of comprehensive messages and screening calls where appropriate
Extensive liaison between clients' and their assistants to arrange meetings, conferences etc
Providing absence cover to other team members as required
Ad-hoc administrative duties.

Requirements

Excellent verbal and written communication skills
Sound administration, organisational and prioritisation ability, along with a detail-orientated approach
Able to multi-task effectively and work on own initiative with limited supervision
Ability to use own judgment and have an proactive approach to work
Effective team player with well developed interpersonal skills
Enthusiastic, with the ability to be assertive
Discreet - Ability to deal with highly confidential matters
Proficiency in Microsoft Office products, including Word, Excel, Powerpoint & Outlook.
Fluency in written & spoken English is a pre-requisite
Fluency in Arabic is highly advantageous
Significant experience of working within the Investment Banking, Financial Services or Professional Services industries
Aware of diversity and inclusion initiatives around attracting, developing and retaining the best talent, engaging the workforce, fostering education and establishing accountability.

About the Company

Lehman Brothers (ticker symbol: LEH), an innovator in global finance, serves the financial needs of corporations, governments and municipalities, institutional clients, and high-net-worth individuals worldwide. Founded in 1850, Lehman Brothers maintains leadership positions in equity and fixed income sales, trading and research, investment banking, private investment management, asset management and private equity. The Firm is headquartered in New York, with regional headquarters in London and Tokyo, and operates in a network of offices around the world.

Lehman Brothers is an equal opportunity employer.