Executive Secretary (Saudi National)

Job description / Role

Why CH2M HILL
For decades, CH2M HILL has been a global leader in engineering, consulting, design, program management, construction and operations, working on the most challenging and impactful projects around the world. Through these challenging projects, we develop our people — who transform complex and creative ideas into reality, every day. Join us and together we can work to build a sustainable world. We support you to reach your greatest career goals through continued professional development, a positive work life balance and undeniably cool engineering projects. Join employee-owned CH2M HILL and discover why our diverse team has been consistently ranked as one of the leading employers and repeatedly recognized as a best place to work in the U.S.

About the Business

Description and Desired Qualifications

CH2M HILL Executive Secretary (Saudi National) - Jeddah, KSA

CH2M HILL is providing project management services for King Abdullah University of Science and Technology (KAUST) and the neighboring town of Thuwal in Saudi Arabia. Situated on the scenic Red Sea an hour north of the second largest Saudi Arabian city and seaport, Jeddah; KAUST is a truly spectacular facility, and is slated to become a major center of research, training the next generation of scientists, engineers and technologists in the Middle East. We have secured a four-year-plus contract with Saudi Arabian Oil Company (Saudi Aramco)for a wide array of projects at KAUST. They include specialized laboratories, research centers, innovation and technology incubation centers, administration buildings, a convention center, mosques, residential and recreational facilities, research park infrastructure and security systems. The work also includes site development, communications equipment, utilities, roads, parking and landscaping. In addition to the 14-square-mile KAUST campus, the program will be developing the town of Thuwal itself, with the construction of schools, a clinic, mosques, roads, Coast Guard and National Guard facilities and a fishing harbor. This program is a wonderful opportunity to work overseas on a cultural, immersive and dynamic project, as well as grow your professional portfolio with a top global company.

General Summary

This position provides executive-level administrative support to the program’s top leaders (Program Director, etc.), along with a wide variety of administrative and staff support services to the organizational unit. You will use your judgment based on experience to evaluate complex/ sensitive situations and develop solutions, and works independently to achieve assignment outcomes. You will manage your own workload and delegate assignments to other administrative staff or team members as appropriate. This position frequently provides on the job training to new team members.

Essential duties and responsibilities

This top-level administrative position performs diverse and complex activities independently.
Supports top executives in handling calendars, coordinating project files, managing information flow, arranging travel schedules (including complex international travel) and meeting planning.
Supports the Program Leadership Team and coordinates the preparation of presentation materials.
Responsibilities are typically confidential in nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy.
Interfaces with senior CH2M HILL personnel outside the program and high-level client personnel and possibly government officials and dignitaries, requiring an extremely professional demeanor and customer service approach.

Specific desirable attributes
Experience providing secretarial services to senior management on large construction projects in Middle East (preferably Saudi Arabia).

Requirements

Basic Qualifications

Job Responsibilities/Accountabilities:

Minimum years of experience: 15
Has experience in the building industry or similar industry.
Receives, sorts, and distributes incoming mail.
Prepares routine correspondence and routes completed correspondence for signature.
Reviews outgoing correspondence for proper format, enclosures, grammar, etc., receives telephone calls and visitors.
Must have a thorough knowledge of Microsoft Office applications and transcribes information from handwritten draft or short hand notes.
Assists in preparation of routine planning and programs reports.
Creates and maintains a filing system.
Keep reference files and manuals of policy and procedure up to date.
Maintain a follow up file for reminding Company Rep. of dates reports are due, pending correspondences etc.

What you will find
At CH2M HILL, the greatest challenges provide the biggest rewards. Each day, your drive and creative ideas will be providing solutions that help build a better tomorrow. Whether it is the pride that comes with accomplishment, personal growth or making a difference in the world, you will discover true success in a career that brings out the best in you at CH2M HILL. Ready? Let's get to work. Developing People through Challenging Projects CH2M HILL is an Equal Opportunity Employer.

About the Company

We deliver impactful global solutions to create a more connected, sustainable world - from intelligence to infrastructure, cybersecurity to space exploration. Our 52,000 employees across 50 countries work every day, challenging the expectations of today to reinvent the way we’ll all live tomorrow.