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Job description / Role
The Role:
An Executive Secretary is responsible for coordinating the office schedule and channel work to/through department's secretaries/personnel.
Responsibilities:
* Direct and guide internal and external enquiries, documentation and contacts
* Coordinate with Retail Executive Office, Retail and Support Departments and Group companies as required, and with Executive Offices of Franchisers and commercial contacts/partners
* Organise and coordinate all flight arrangements and diary entries.
* Responsible for preparing all correspondences and presentations, and all other office duties.
* Handle top management information and contacts securely, sensitively and confidentially
* Coordinate with own Department secretaries/personnel and filter requests for approval/relevance of documents
* Channel contacts as appropriate to area of assignment
Requirements
Skills & Experience:
* Computer skills with advanced skills of MS Office applications.
* Organised, energetic & confident.
* Possesses initiative, good interpersonal skills and meticulous attention to detail.
* Flexible and able to work under pressure.
* Good Communication skills
* Very good team player
About the Company
As a leading international franchise operator, with nearly 90 of the world’s most recognised brands in its portfolio, Alshaya Group brings great shopping, dining, leisure and hospitality experiences to millions of customers across the Middle East & North Africa, Russia, Turkey, Europe and beyond.
Alshaya Group is a dynamic multinational business and family owned enterprise with a consistent record of growth and innovation. For 35 years, Alshaya has been a pioneering force in brand franchising, using its exceptional knowledge and experience to expand at pace.
Our portfolio of well-loved international brands includes Starbucks, H&M, Mothercare, Debenhams, American Eagle Outfitters, P.F. Chang’s, The Cheesecake Factory, The Body Shop, M.A.C, Victoria’s Secret, Boots, Pottery Barn, KidZania and, coming soon, Hampton by Hilton.
From one retail franchise store opened in Kuwait in 1983, Alshaya Group has consistently grown and diversified and today offers customers an unparalleled choice of brands across multiple sectors; Fashion & Footwear, Health & Beauty, Food, Optics, Pharmacy, Home Furnishings, Leisure & Entertainment, and Hotels. A diverse, skilled team of 53,000 people from 120 nationalities support more than 4,000 stores, cafes, restaurants and leisure destinations, a growing online business and a commitment to delivering great customer experiences.