Executive Secretary

Job description / Role

Provide high level secretarial and administrative support for one or more of the organisations senior managers. Requires discretion, confidentiality, a good understanding of technical and business vocabulary and a detailed knowledge of the organisations operations, procedures and people

Provide administrative assistance to the CFO, including but not limited to:
- Manage the executive's appointments and schedules and make travel arrangements to make best use of their time.
- Gather, compile, verify, and analyse information for the senior managers to use in documents such as memos, letters, reports, speeches, presentations, and news releases
- Facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public.
- May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources.
- Preparing correspondence and documentation, Handle confidential information and maintain the security of the executive's records and files.
- Manage calls and appointments.
- Organise business trips and workshops
- Maintaining files and systems

Requirements

- Diploma in Business Administration
- 6-8 years secretarial experience
- Prior experience in as secretary for top executives is mandatory

Functional Knowledge:
- Excellent attention to detail and accuracy
- Strong Planning and organization skills, including excellent time management
- Ability to handle tight deadlines and be adaptable to change
- Excellent interpersonal skills
- Excellent communication skills

About the Company

Agthia Group is a leading Abu Dhabi based food and beverage company established in 2004. The Company is listed on the Abu Dhabi Securities Exchange (ADX) and has the symbol Agthia. 51 percent of the Company’s shares are held by General Holding Corporation, an Abu Dhabi Government entity, with the balance held by individual and institutional investors.

The Company’s assets are located in the UAE, Egypt and Turkey. Agthia offers a world class portfolio of integrated businesses providing high quality, trusted and innovative food and beverage products for customers and consumers across the UAE, GCC, Turkey and the wider Middle East.