Executive Secretary

Job description / Role

• Co-ordinate the Finance Director schedule, appointments.
• Organize meetings involving multiple senior executives
• Greet clients and visitors to the executive office
• Prepare and/or edit internal and external letters, faxes, memos and mass emails
• Tracking projects through from start to finish managing time, tasks, and involved individuals effectively
• Excellent typing skills with the ability to draft own correspondence
• Interact with senior executives, legal counsel, customers and vendors, potential consultants and corporate partners with a high degree of professionalism
• Make high-level contacts of a sensitive nature inside and outside the company
• Arrange complex meetings, including executive meetings, and handle all other meeting material preparation and logistics
• Prepare presentation materials, cover/introductory letters, contracts, and other business documents
• Routinely handle internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel.
• Coordinate domestic and international travel arrangements for company executives as well as advisors, consultants and other team members as necessary.
• Manage executives’ conference and arrangements.
• Manage an administrative pool (travel, secretaries etc.)

Requirements

Ideally you will be a Saudi Citizen Female with a Bachelor’s degree or equivalent combination of education and experience. You will need at least 2 years experience in a similar capacity and be able to work with minimal supervision. Excellent interpersonal, written and oral communication skills (English & Arabic) are essential as is a high standards of ethics and confidentiality to handle sensitive information. This is an excellent opportunity to utilize your skills in a high profile company that is continuing to grow and expand.

About the Company

Ali Zaid Al-Quraishi & Brothers Co Ltd. (AZAQ) was founded in 1958 as a family owned diversified company. Today, with more than 4,500 employees on its payroll, prolific market activities all over the Kingdom, and long established associations with a several world-class brands and international corporations, AZAQ is a leading business group in the region.

The Group today is firmly based in the marketing and distribution field, representing top brand names in leisure goods, household products, watches, office furniture, telecommunications, electronics, electrical equipment and motor vehicles. It is also involved in manufacturing of electrical products and transformers and switchgears.