Job closed
Ref: OP460-01
Job description / Role
• Responsible for scheduling, attending and preparing agendas for the Executives/ Customers/ Clients meetings and taking minutes
• Ensure all contracts/ agreements are reviewed, updated, with appropriate language and content. Recommends changes and edits and utilizes corporate templates if needed. Ensures contracts are corporate compliant prior to legal review
• Responsible for preparing highly confidential and sensitive documents and protecting the company's confidential information
• Read and analyze incoming memos and reports in order to determine their significance and plan their distribution/ circulation
• Responsible for making travel arrangements; air tickets and hotel reservations for the executives
• Prepare responses to correspondence (fax/email) containing routine inquiries
• Draft or prepare correspondence (fax/email) on behalf of the executives including proof reading for accuracy and correctness for the executives
• Greet visitors and determine whether they should be given access to specific individuals and direct them to the appropriate staff member
Requirements
1. Bachelor’s degree in Business Administration, Secretarial Diploma or a work-related equivalent
2. A minimum of 3 years experience with JVs agreements/ contract administration and knowledge in filing & Archiving System
3. A minimum of 3 years experience in an executive assistant/secretary role; preferred with contracting background in GCC
4. Excellent communication, organizational, interpersonal and administrative skills
5. Excellent good problem solving skills, good judgment, flexibility and adaptability
6. Knowledge in disclosing & handling information of a confidential and sensitive nature
7. Have training skill and the ability to train departments’ secretaries
8. Proficiency in Microsoft Office Applications
9. Results oriented and have high business expertise
10. Willingness to travel when required
11. Willingness to continually embrace personal and professional development
About the Company
We have been operating in the GCC for over 39 years, and employ around 3,000 people in the region. We are involved in some of the largest Insulation & Coating projects across the Oil & Gas and Petrochemical sectors.
In order to cope with our expanding market and our strategy, Global Suhaimi strives to attract ambitious talented individuals who will participate in shaping our future to a win-win situation.
Join our multicultural team and enjoy all the benefits of working in a land full of opportunities to advance in your personal and professional growth.