Executive Secretary

Job description / Role

Executive Secretary – Aspire LOGISTICS

• Under general supervision, provides administration and secretarial support to the Director of Venues. Coordinates office activities and performs other related work as required.
• Performs a wide variety of responsible and confidential administrative and secretarial duties related to the effective administrative support of a major sport venue precinct and activities. Performs data entry, document production and translation form Arabic to English, and data organization through the use of computers and other office equipment.
• Prepares a variety of materials from written or oral instructions or transcription including correspondence, reports, charts, Spread sheets, presentations and statistical data that may be complex, technical and/or sensitive. Develops and delivers the business development strategy through carrying out research, formulating market analysis and producing accurate business reports.
• Establishes and maintains complex and confidential files and record keeping systems; maintains inventories and orders supplies; maintains manuals and updates resource materials; copies, collates and distributes information.
• Provides client services by answering telephones and receives visitors; schedules appointments; maintains calendars and arranges and coordinates meetings and events.
• Provides information, routine inquiries, handles complaints and interprets policy and procedures, ensuring the appropriate distribution and release of confidential or sensitive information.
• Provides administrative and research support related to projects undertaken within the Department which may include Venues Management, Hospitality related projects and tasks.
• Assume any Other Responsibilities as directed by the direct supervisor.

Requirements

• Bachelor's Degree in Management, B.A or related.
• Diploma in Secretarial and office Administrative Studies or equivalent
• Bilingual: Fluent in spoken and written Arabic & English
• 3 years of related experience of which a minimum of 1 year should be in a similar position / responsibility, preferably in a similar Industry.
• Ability to type from clear printed copy at a speed of 60 net words per minute
• Arabic and English Language Fluency
• Proficiency with Microsoft software applications – Word, Excel, PowerPoint, Outlook, Explorer Capable of working independently, and having responsibilities as an individual
• Typing Skills
• Very strong computer skills and proficiency with Microsoft office
• Good interpersonal, communication (oral / written / geographical) skills.
• Patient, meticulous and pays attention to detail
• Excellent English written and verbal communication skills.

About the Company

Rising to international prominence through successful staging of the 2006 Asian Games, Qatar’s Aspire Zone boasts some of the world’s finest sport stadium and venues offering a unique sport, sports medicine, research and education destination for the international sports industry. Aspire Zone is able to service the highest sporting demands ranging from hosting major sports events to training and pre-competition camps to conferences and research as well as injury diagnosis, treatment and rehabilitation through :

• Award winning world class sport venues and venue management services for numerous sports including Football, Athletics, Swimming, Diving, Basketball, Volleyball, Gymnastics, Handball, Martial Arts, Squash, Table Tennis, Fencing and many more outdoor and indoor sports

• The internationally renowned ASPIRE Academy for Sports Excellence, offering a comprehensive sports education program and unprecedented facilities of international caliber

• ASPETAR Qatar Sports Medicine and Orthopedic Hospital – including its FIFA Accredited Medical Center of Excellence.

Aspire LOGISTICS was established by Emiri Decree number 1 for the year 2008 as the strategic business unit of Aspire Zone Foundation responsible for supporting the activities of Aspire Zone by:

• Building, operating and managing high quality international standard sport facilities • Providing support for staging of sport events and activities • Providing shared services support for the precinct’s business partners – ASPIRE Academy and ASPETAR

Aspire LOGISTICS is comprised of three Directorates: Venues, Operations and Technical and Corporate Services.