Executive Secretary

Job description / Role

Our client is a Government company who are currently looking to recruit an Office Manager for their offices in Dubai. Our client prides themselves on having proactive, passionate employees working within their superb infrastructure.

The successful candidate will be required to provide professional administrative and secretarial support to the CEO and staff of the (sector/department) to ensure that services are provided in efficient and effective manner.
• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
• Reads, analyzes, sorts, and distributes incoming correspondence to the related internal / external parties and follow up.
• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the administrator or executive accordingly. Makes referrals to appropriate staff to provide requested information.
• Files and retrieves documents, records, and reports as per the document control processes.
• Performs general office duties such as ordering office supplies, maintaining staff attendance records with the concerned departments.
• Plans and organizes CEO’s internal and external meetings including ; prepares agendas , presentations , takes minutes and/or keeps record of proceedings.
• Coordinates and facilitates the CEO’s calendar to arrange appointments, greet visitors at all level of seniority.
• Assists with the establishments, revisions and maintenance of office procedures and policies.
• Reviews, proofreads, and edits documents prepared for the CEO’s signature.
• Handles CEO’s travel arrangements makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel records.
• Carries out specific projects and research as assigned by the CEO.
• Performs related tasks as assigned.

Requirements

The successful candidate must be an Arabic speaker with strong interpersonal and organizing skills. The will have previous experience working at senior management level and be assertive, hard working and flexible.

About the Company

Mackenzie Jones Middle East has decades of recruitment expertise in various industry sectors. Along with a deep understanding of key market sectors and regions, we never forget to treat clients, companies and candidates as individuals who have unique needs.

So we always listen, constantly learn, occasionally challenge and frequently advise. Its all part of a service renowned for its courtesy, consideration and dedication. Based in Dubai since 2006, our office covers the GCC and Levant countries and with the right regional expertise, we are the leading specialists.

Were growing rapidly because people appreciate our honesty, commitment and results.