Executive Secretary

Job description / Role

- Organizing and maintaining diaries and making appointments;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Devising and maintaining office systems, including data management and filing;
- Providing support in preparation and approval of timesheets, expense reports
- Coordinating travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Meeting and greeting visitors at all levels of seniority and Assisting in their needs (taxi, lunch, travel arrangements, admin. support etc.);
- Carrying out background research and presenting findings;
- Carrying out specific ad hoc projects;
- Producing documents, briefing papers, reports and presentations as required by the manager or key Finance Group personnel;
- Organizing and ensuring the manager is well prepared for meetings;
- Where required liaising with clients, suppliers and other staff.
- Update and coordinate with Schedules for all vacation and business travel, ensuring that related absences do not impede the smooth operation of the Department.
- Perform any other duties as required

Requirements

- Diploma or degree in a related field
- 5 years of previous experience working in an Executive secretary capacity, preferably to Finance role
- Excellent Microsoft office skills for use in preparing Spreadsheets, Presentations, Word reports etc
- Must have strong communication skills and reasonable numeracy
- Familiarity and understanding of common accounting and financial terms and concepts will be a distinct advantage

About the Company

Hill International, with more than 2,900 professionals in 70 offices worldwide, provides program management, project management, construction management, and other consulting services to clients in a variety of market sectors.

Hill has participated in over 10,000+ project assignments with a total construction value of more than $600 billion. Engineering News-Record magazine recently ranked Hill as the eighth-largest construction management firm in the United States.