Executive Secretary

Job description / Role

The Executive Secretary will provide personal assistance to the CEO and administrative support to the department.
- Schedule meetings for the CEO and set reminders on tasks.
- Receive and filter all incoming calls and dial outgoing calls.
- Receive the guests and visitors of CEO and orient them.
- Follow up on requests, tasks assigned by CEO
- Type departmental reports, correspondence, presentations, minutes of meetings, letters, faxes and memos.
- Maintain paper and electronic filing systems for records, correspondence, and other material.
- Arrange conferences, meetings, and travel reservations and hotel accommodations for the CEO, maintain records of travel itineraries; compiles travel expense reports and prepare travel vouchers.
- Prepare and distribute agenda for conferences and meetings.
- Operate a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organize and maintain disk storage and filing.
- Prepare periodic and ad hoc reports and presentations.
- Adhere to NGT Group policies and health and safety regulations.
- Perform other duties as requested by management.

Requirements

- +5 years experience working with senior management level (Auto experience would be seen as plus)
- Experience in dealing in both English and Arabic in a business setting
- Excellent working knowledge of MS Office, Outlook and Internet browsing
- Sound knowledge of office procedures
- Working knowledge of record-keeping techniques.
- Excellent verbal and written communication skills in English and in Arabic
- Strong interpersonal skills with an ability to build relationships with most senior executives
- Good problem solving and decision-making skills
- Language Skills: English and Arabic
- Current Residence: Kuwait only.

About the Company

Northern Gulf Trading Group (NGT) was established in 1976 as a sole distributor for Hyundai Motors in the State of Kuwait (Passenger Cars, Commercial Vehicles and Heavy Equipment). NGT has been ranked as the third Auto Distributor in the local market in 2013 plus it has attained selective awards like the Best Business Awards Best Marketing Category for the year 2013 from Awards Intelligence - LTD in UK.

Our primary corporate values are; Sustainable Growth, Operational Excellence, People Quality, Work Environment, Personal Values, Trust and Customer Relations.

Our vision is TO BE THE BEST AUTOMOTIVE DISTRIBUTOR IN KUWAIT And to develop and implement a successful automotive business that delivers maximum customer and employee enthusiasm and superior results in cooperation with Hyundai Motors Company.