Executive Secretary

Job description / Role

Output:
Prepare a wide variety of letters and memoranda.
Perform general office support work, including filing, scheduling appointments, coordinating meetings, answer phones and maintain department stationery.
Serve as recording at meetings preparing the agenda, notifications, assembling background materials; and taking minutes of meetings, and processing post meeting documents.
Compose correspondence and prepare presentations.
Screen incoming communications (mail, fax and phone)
Arrange domestic and international travel (visas, flights, hotels, car hire etc).
Proactively provide and implement recommendations to improve productivity and effectiveness, such as capturing and tracking decisions and commitments.
Establish effective relationships with heads of other functions and sites to facilitate interactions gather information and solve problems.
Open and sort internal and external mail and route as appropriate.
Maintain contact lists in database file, Blackberry, etc.
Interface with key people, i.e., management, investors, strategic alliance partners, clients, government representatives etc.
Organize and keep necessary data and visuals for key meetings.
Manage administrative activities related to processing of payments for department expenses or employee reimbursements.
Organize and file business correspondence and material.

Requirements

Requirements:
Diploma or degree in office management.
At least 5 years of office experience in a banking environment.
Good skills and knowledge of Outlook scheduling, mail and calendar, applicable software programs, and of office machinery and equipment.
Professional telephone technique and etiquette.
Excellent communication skills both written and oral in Arabic and English.
Ability to work independently and with high degree of self-checking and direction.
Attention to detail.
Ability to prioritize and screen low value, low priority items.
Experience in preparation of materials for meetings and activities.
Resourceful, dependent and ability to work proactively.
High-level administrative and secretarial skills and versatility in the use of office equipment and technologies. Proficient in MS Office (Word, Excel and PowerPoint).

About the Company

Established in 1996, Clarendon Parker Bahrain is an International Recruitment Specialist Consultancy based in Bahrains Seef Business District. We specialise in mid to senior level professional, managerial, technical recruitment and staffing solutions in Bahrain and beyond. Our multinational team of consultants are experienced professionals within the fields they represent. Each consultant brings strong industry links and knowledge to better understand your business requirements. We know the market and we know our candidates!

Our team of dedicated consultants specialise in the following industries:

Accounting, Finance & Banking Logistics & Customer Service Secretarial & Administration Human Resources & Recruitment Engineering & Construction IT/Telecom Marketing & PR Oil and Gas

The current range of services includes permanent and temporary recruitment, recruitment advertising campaigns, employee satisfaction surveys, state-of-the-art web-based recruitment technology and HR consulting services relating to recruitment processes and activities.