Executive Secretary

Job description / Role

- Extensive diary management/email management
- Arranging departmental meetings
- Client care; dealing with enquiries; filtering calls
- Arranging conference calls/video-conferences
- Maintaining diaries, booking appointments, arranging meeting rooms, and organising travel arrangements (including arranging necessary visas)
- Preparing routine correspondence and legal documentation (including audio typing). Taking responsibility for the general management and turnaround of documents
- Managing expense claims
- Managing incoming communication (including e-mail and voicemail). Drafting/transcribing appropriate replies where necessary
- Settling invoices; liaising with revenue controllers to ensure effective and efficient billing process
- Preparing proposals/presentations/engagement letters
- Virtual filing/matter management
- Establishes and maintains an effective filing system and other administrative systems to ensure completeness and accuracy of technical, professional and matter information
- Contributes to team to ensure administrative requirements of the fee earners are consistently met and to a high standard; willing and flexible to provide cross-group and departmental support at all times
- Ensures a professional and consistent approach to Standard Operating Procedures and Values

Requirements

- Experienced Legal PA
- Excellent administration skills, keyboard and software skills
- Excellent written and verbal communication skills with excellent attention to detail
- Strong organisational skills with the ability to priorities own work
- Calm, unflappable demeanour, ability to work under pressure and to tight deadlines
- Proven ability to manage a demanding workload
- Flexible and proactive
- Confidential and discreet
- An enthusiastic approach to team working
- Client service experience
- Professional telephone manner

About the Company

Established in 1996, Clarendon Parker Bahrain is an International Recruitment Specialist Consultancy based in Bahrains Seef Business District. We specialise in mid to senior level professional, managerial, technical recruitment and staffing solutions in Bahrain and beyond. Our multinational team of consultants are experienced professionals within the fields they represent. Each consultant brings strong industry links and knowledge to better understand your business requirements. We know the market and we know our candidates!

Our team of dedicated consultants specialise in the following industries:

Accounting, Finance & Banking Logistics & Customer Service Secretarial & Administration Human Resources & Recruitment Engineering & Construction IT/Telecom Marketing & PR Oil and Gas

The current range of services includes permanent and temporary recruitment, recruitment advertising campaigns, employee satisfaction surveys, state-of-the-art web-based recruitment technology and HR consulting services relating to recruitment processes and activities.