Executive Secretary

Job description / Role

- Manage directors office, presents to him the daily agenda, appointments, and coordinates effectively the implementation
- Follows up on a variety of matters, information, and action requested by the director to ensure that deadlines are met. Works with a variety of staff to obtain information in response to requests from the director.
- Perform administrative activities to facilitate the planning, coordinating and executing of corporate functions (e.g., events, meetings and other official gatherings) the office may host, support and/or participate on behalf of the director as required. Add/ edit calendar items as requested.
- Prepare reports, summaries, documents, correspondence and other department, etc.
- Obtains relevant information and evaluates the most effective means and ability demonstrate options available to resolve/address and respond to issues in an expedient and appropriate manner.
- Screen phone calls and messages, sort post and emails for the portfolio and prepare a list of action items and issues, referring to the relevant portfolio member when appropriate.
- Manage internal, external contacts as required or directed to facilitate work flow, and keeps the director informed.
- Assists to ensure that deadlines and commitments are met and that continuity of operation is maintained during the absence of the director.
- Perform composes a variety of letters and other correspondence on various subjects, events and other occasions for the director.
- Performs other related duties, as required

Requirements

- Bachelor degree recently graduated preferably in the field.
- Diploma or professional certificate with (4) Four years experience.

Below is a list of the competences and behavioral indicators required in line with Competency Framework:
- Building & Maintaining Relationships
- Teamwork
- Planning and organization
- Results orientation
- Change orientation
- Customer focus
- Results driven
- Effective communication

About the Company

Ashghal is the Public Works Authority in the State of Qatar and is responsible for the construction and management of Roads, Highways, Waste Water facilities and Public Buildings.

It aims at being responsive at all times to the nations needs by providing effective community service and engagement to ensure that it is continuously meeting changing needs. Ashghal seeks to deliver state-of-the-art infrastructure development that caters for Qatar\\'s social, economic and political flourishing while being the Quality advocates.