Facilities Coordinator

Job description / Role

- Assist the Facilities Supervisor in all aspects of project implementation as needed.
- Support the Facilities Supervisor with external contacts as needed.
- Represent the Facilities Department in inter-departmental meetings to support and facilitate.
- Coordinate all Facilities activities, work direction, and support systems.
- Supervise and train facility employees and contractors as needed.
- To handle and actively resolve any customer issues according to the Customer Complaint process.
- Handling and Maintain Purchases and contracts in order to obtain (Quotations, PRs, POs, Invoices, etc).
- Independently maintain and update administrative policies and processes.
- Set up, maintain, and organize department's central files, information, filing, and messages.
- Assist facilities staff in locating parts, supplies, and materials.
- Prepare and maintain RFPs (request for Proposals), bid information, and other contract documents.
- Provide administrative support to the Facilities team.
- Manage the CMMS system, including receiving work request, assigning work orders, entering system data, and providing the overall system administration.
- To keep control of all stock and spares requirements to allow continuity of service.
- To produce any monthly reports in accordance with company deadlines.
- To ensure you resolve to the satisfaction of the company any issues relating to the performance of company approved suppliers / Sub Contractors.
- Must have strong interpersonal skills and ability to work in a team environment.
- Responsibility for follow-up on actions based on various team projects.
- High organization skills in managing multiple projects simultaneously.
- Ability to perform and manage technically complex projects using independent judgment and personal initiative.
- Build strong internal and external relationships using effective verbal and written communication skills.
- Recognize and act on opportunities; adjust direction when situation warrants.
- Must be a provider of excellent customer service.
- Work cooperatively with others.
- Work independently with little direction.
- Meet schedules and time lines.

Requirements

- Will provide administrative support to the Facilities Supervisor and the Facilities organization, manage office functions including Work Order coordination, and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.
- Associates degree / Diploma and 2 years of facilities management experience.
- Candidate holding GCC driving license is advantage.

About the Company

Artan Holding is a Qatari-owned company with a diverse portfolio of businesses including:

• Doha British School Established in 1997, Doha British School delivers the National Curriculum of England from Pre-School to IGCSE and in the Sixth Form International Baccalaureate Diploma.

• City University College is a higher education institution in Qatar that offers recognised UK degrees licensed by the Ministry of Education and Higher Education. City University College is provider of the BTEC and Ulster University Qatar degrees, SI-UK services and IELTS courses. City University College offers alternative routes to university and work, both for high-school students as well as employed people.

• Qatar Skills Academy established in 2010, a training academy providing accredited vocational education and training.

• ACES is a private Education group which owns, manages and operates educational institutions in Qatar with the objective of fostering academic innovation and excellence.

• Mirage International Property Consultants established in 2004, a real estate company specializing in the sale, leasing and facilities management of commercial and residential properties in Qatar and around the world.

• Primepower Middle East specialize in the supply of temporary power solutions to support the increasing demand on the country's infrastructure. from 6kva up to Multi Megawatt modular power systems, there is a solution for every customers requirement.

• House of Architecture and Interiors established in 2012, an architecture and design company offering diversified interiors solutions through integrated services and products.

• Gulf CMS offers a wide-ranging repair service to Qatar customers, including reconditioning. Our well-qualified technicians handle every damage for our customers at our fully equipped maintenance center.

• Ulster University (UU) Qatar operates its branch campus in Qatar in partnership with City University College. Ulster University, Qatar is working to develop a skills-based economy as part of Qatar’s National Vision 2030. Their business expertise, quality teaching and innovation will deliver the future business leaders of Qatar and beyond.

UU Qatar provides students with the skills and knowledge to fuel public and private sector organisations to drive the regional economy. The range of business degree courses on offer including the International Foundation Programme and BSc (Hons) Business Studies.

• SI-UK is a British owned and an official UK University representative, it is the truly global UK focused education agency in the world. It is the official representative of over 380+ Universities & Colleges. Thousands of student university applications are processed every year through its offices globally. In Qatar its office officially represented by City College. SI-UK can assist with your application for foundation, undergraduate or postgraduate programmes.