Finance Manager - AF Motors - PDC

Job description / Role

Al-Futtaim is regarded as a pioneer in the Gulf region's Automotive industry and encompasses every aspect of the Automotive business; from passenger and commercial vehicles and construction equipment sales and service, to used car sales and rental and leasing.

A comprehensive network of showrooms and service centres covers the UAE and Gulf region providing customers with convenience, choice and the highest standards of after sales service. Al-Futtaim represents some of the world's most popular and desirable automotive brands including; Toyota, Lexus, Hino, Honda, Volvo, Chrysler, Jeep and Dodge.

Today, Al-Futtaim Motors is synonymous with Toyota and Lexus, which enjoys undisputed leadership in the UAE in terms of the largest number of vehicles on the road. Besides Toyota, AF Motors also holds exclusive franchises for some of the world's top automobiles and automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer, Toyo & Chen shin/ Maxxis tyres, GS & Panasonic batteries and many more.

To provide full back-up support to these world-class franchises, AF Motors have an established network of showrooms and service & parts centres throughout the UAE.Reports to: Business Unit Finance Manager (BUFM)

Direct Reports: None
Department: PDC Finance
Location: UAE

JOB PURPOSE:
As a member of the PDC Divisional team, the role will be to support the Divisional Management team in all Finance and Administration matters. This will include - (a) decision support for budgeting / forecasting/ MIS and KPI achievement (b) ensure compliance with company policies and procedures with major emphasis on - cash control, sales accounting and approvals credit controls & approvals, stock controls, audit report follow-up and (c) day to day internal controls review and improvement.

Description

Budget / MIS and KPI monitoring

Support branch management and BAM's on preparation of Budget/ Forecast, Performance summary and review of variance analysis.Support GM - Retail in review of on Retail KPI trends and improvement plans with Branch Management.Prepare reports and analysis for monthly Branch reviews to be held with GM Retail & BUFM

Cash Controls

Ensure practices are in place for review of daily collection and deposit of cash and cheques by branches and scrutinise GL control accounts for exceptions and petty cash management and co-ordinate with AFSS.

Sales Accounting and control

Oversee via the BAM's to ensure:
All documentation is complete as per company procedures for all Finance / Cash / Credit / Inter and Intra company deals.Authorise release of VCC and Sales letter as per company procedure.3. Validation of Sales document pack /LPO and credit approval or clear funds/ registration copy and authorise final release of the vehicle for customer delivery.4. Process refunds within the sub-delegated authority /documentation and facilitate refund process with AFSS for beyond authority levels.5. Check and validate all agreed check list before confirming passport release of branch staff.

Stock controls

Oversee via the BAMS:
Ensure Stock controllers adhere to standard documentation and procedures with regard to stock movements and best practices followed on stock management of on-site stocks including Demo/display/Damaged stock.Ensure adequate insurance coverage for dealership assets at all times.Review periodical physical inventory and reconciliation to ensure physical stocks match with the system stocks.

Credit Control

Oversee via the BAMS:

Process credit application request for AFSS approval and maintain relevant documentation as per approved credit dealsAuthorise credit requirements within the framework of sub-delegated credit release authority from AFSS.Facilitate submission of Finance deal packs and provide support and follow up with AFF for early collection of bank debts.Review with the Retail / SME team on overdue and collection on periodical basis and provide status report to BSM and BUFM

Internal Audit review and recommendations

Facilitate Group internal audit review of branch operations and ensure implementation of audit recommendations.
Policy and Procedures and System support
Continuous review of existing policy and procedures and recommend improvements to strengthen internal control.
Ongoing Review of system process and ensure its applicability to business requirements in co-ordination with AFSS.

Payroll
Ownership of the incentive calculation spreadsheet and ensure that model derives correct amounts due in line with current incentive schemes.Submission of the above to relevant management for authorisation

Leadership
In conjunction with the BUFM for Toyota Retail to lead the BAM's in the execution of their duties of ensuring sufficient financial controls are in place at all times.In addition to the above, carry out Ad Hoc tasks as defined by the BUFM / GM Retail or any other member of Senior Management

JOB CONTEXT:
The position provides retail finance support to the Dealership and Divisional management and is in constant co-ordination with Branch team for compliance of policies and procedures.

Requirements

Minimum Qualifications and Knowledge: Chartered Accountant (or similar qualification)

Minimum Experience: 4/5 years experience in Automotive dealership or retail environment

Job-Specific Skills: Analytical, process oriented, good communication skills, exposure to ERP

Behavioural Competencies: Should be able to plan and prioritize tasks, persuasive skills, Kaizan attitude, Self starter; and a strong team player.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.