Group Admin Manager

Job description / Role

Based in Saudi our client is a leading business group who provide services in Projects Development, Application Management and Acquisition. Our client is looking for an Group Admin Manager for their office in Dammam

Duties & Responsibilities
- Review and manage the office budget and expenditure.
- Provide administrative support to all departments dealing with the task of editing, typing, mailing and filing.
- Monitor the performance of all Executive assistants, personal assistants, office administrators and receptionists in KSA.
- Schedule meetings, answer interoffice queries and ensure that there is effective communication of any relevant operational information to management.
- Assist the HR department in implementing and ensuring the adherence to Company policies and procedures.
- Liaise with the finance department to ensure inventory and stationary is accounted for and constantly replenished/distributed to staff.
- Identify, recommend and obtain quotations for potential suppliers of stationary
- Assist in organizing the office layout and ensure that office premises are maintained in a state that projects a good image of the Company and enables daily operations to run effectively.
- Check that the office plants are well-maintained, project a good image to visitors and provide a pleasant working environment.
- Organize the collection of incoming mail and its distribution in the office.
- Arrange and coordinate the printing of business cards.
- Liaise with insurance companies and ensure that all formalities and procedures are complied with in case of accidents or safety hazards.
- Ensure that the cars owned by the Company are insured and registered in line with Company policies.
- Review the performance of contractors providing stationary, cleaning services, pest control, office maintenance, office equipment, etc. and recommend whether contracts should be renewed or not.
- Liaise with Line Managers to determine if administrative support needs are being met and how the services might be improved.
- Manage the scheduling of meeting rooms for internal or external meetings, conferences and/or workshops.

Requirements

- Minimum of 7 - 10 years experience in the field of Administration.
- A degree in Business Administration
- Diploma or certification in office management or secretarial skills preferred.
- Must be bilingual (Arabic and English)
- Preferrance will be given to Saudi Nationals

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions:

• Banking & Finance
• Human Resources
• Oil & Gas
• Construction
• Architecture & Engineering