HR Administration Assistant - Al Futtaim SSU

Job description / Role

HR Administration Assistant - Al Futtaim SSU - Qatar

HR Connect operates in a shared service environment, a central unit providing HR related services to a user base size of 10,000 Employees, Managers & HR Business Partners in Al-Futtaim.

We are currently looking to recruit an experienced HR Administration Assistant to work from our HR Shared Service Centre based in Doha - Qatar to supports a number of processes related to budgeting, reporting, organization maintenance on systems and compliance of personnel administration. This role supports HR with different priorities within the department.

HR Administration & Compliance:
* Ensure correct data keeping and audit compliance with regards to HR Administration ( leave, overtime, comp-off, attendance)
* Conduct necessary checks for HR related costs and accruals as instructed by the manager
* Ensure correct data keeping, recording and payment where applicable.

System and Organizational Maintenance:
* In order to ensure correct workflows and status of employment  conducts checks on the SAP to reflect management changes, employee transfers, status changes and works with line managers and SSU's to get the changes reflected on the system
* Ensure the organization charts are updated and reflect current status of the organization.

Requirements

The job holder needs to be approachable and very good communicator with different levels in the organization. Due to nature of the job, needs to deal with personnel information with sensitivity and confidentiality.Reflects a diplomatic and objective stand against all employees. Should have good knowledge of labour laws and policies can guide managers and employees on their queries with regards to policy.

Minimum Qualifications and Knowledge: Bachelor's Degree preferable
Minimum Experience: 3+ years' work experience in Personnel Administration

Job-Specific Skills: Understands personnel administration from workflow, policy, legal and systems perspective, can manage any part of those processes when required. Can prepare payroll and ensure legal reporting. Can work with numbers and prepare reports. Attention to detail, being organized and meeting deadlines are key in this role. Competent in using MS Office Tools & SAP HCM

Behavioral Competencies:
Must have the ability to create an environment where Al-Futtaim behaviors are exhibited at all levels
* Customer Focus
* Individual Accountability
* Continuous Improvement
* Personal Leadership
* Teamwork

The incumbent will embrace and exhibit behaviors being positive, respectful, determined and taking ownership and responsibility.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.